In this video, see what a poorly remediated document looks like as well as what a well remediated PDF document looks like.
- [Instructor] In this video I'd like to talk about the accessibility requirements that make a PDF file accessible. We're going to be going over these items in more detail a little bit later in the course, but for now I'd like to provide you with an overview, so you can see what an accessible PDF file looks like and what it looks like when a PDF file is not accessible. I'm beginning this video with the checker.pdf file open on my computer. As we've done in an earlier video, if I come over here to my navigation panes and click on the tags pane, one of the things you're going to see when I open this is that it currently says no tags available.
Now, the tags are the most fundamental thing you can do to identify the elements of a PDF file, and quite honestly it's the thing that's required to make a file accessible. So if you open a PDF file and you see this it basically means that there's very little accessibility built into this document. And if you're tasked with making the file accessible, it's going to require a little bit of work to make it happen. One of the other things we can do here is we can run the Acrobat Accessibility Checker.
So, come down here on the right-hand side and click on the accessibility button. You're going to notice that we've got an option here called full check. And I'm going to go ahead and click on that button. And this is basically going to allow me to check my document for all of these varying options that are what makes a PDF file accessible. Now one of the things I encourage people to do when you're running the Acrobat Accessibility Checker is up here at the top it's going to generate a report in the form of an HTML file every time you run the Acrobat Accessibility Checker.
And by default, it just stores these files loose in your documents folder. So what it can end up doing is cluttering up your documents folder. You're going to notice after a while you have all these HTML files inside of that folder and you're wondering where did these come from, what are these for? So what I like to do is I'll click on the choose button, and you can store them wherever you wish. I'm probably still going to store these in my documents folder. But inside of that documents folder I'm going to create a new folder, and I'm going to call it accessibility reports.
And I'm going to choose that folder by clicking OK so that whenever I run the Acrobat Accessibility Checker and a report is generated because this checkbox is enabled, it's going to go into that folder. Now the other option is just don't create a report at all, and then you don't have to deal with them either. Whatever you prefer, if you want to make the report, just store them in a folder of your choosing, if not just uncheck that checkbox. Now I'm going to come down here. We're going to check the entire document.
You can see that we can only check certain things. But I like to check the whole document. And we're going to leave all of these options enabled. And so I'm going to click the start checking button, and fairly quickly you're going to get a report that shows up in the form of this icon here. And if you open up these varying categories, you're going to see a number of problems that are occurring. You know, first of all, tagged PDF is just failing all together. We have no title that's required, no bookmarks. As we dive in here a little bit deeper we have tagged content that's failing, the tab order failed, and you're going to notice that we have a lot of errors that are occurring.
So, this is what you would prefer not to see when you're creating an accessible PDF file. But depending on your workflow and depending on your situation, this may be where you need to start. And quite honestly, in the chapter that we're going to be going over that's covering creating an accessible PDF from an existing PDF document, we're going to be doing just that. We're going to take a file that's not accessible, and we're going to make it accessible. Now what I'm going to do is I'm going to close this, and if you navigate to that chapter two folder again, I'm going to go ahead and grab the other file, which is called Checker UA, and we'll go ahead and open that up.
The document visually looks pretty much the same. However, you'll notice it if you open up the tags pane, that we have tags in this document. These are divided up into different categories, but what you're going to see is that each one of these tags is associated with a different element on the page. So that's a pretty good start. At least we know we have tags in this document. So I'm going to come down here, click on the accessibility button, and I'm going to click on full check, leave all the settings as they were, and I'll click start checking.
And when I come over here and look at the report, you're going to see that I really don't have any errors listed. You're going to notice there's two issues displayed under document, but if you open them up you're going to notice that they're not really errors, but they're instead warnings. And that's because there are certain things that we need to check manually that the checker is not able to verify. So you can see that with a properly remediated document you can see that the errors are gone and we're pretty much good to go.
How your files look when you get started will depend on a variety of different factors, some of which may be out of your control, some of them may be within your control. But understanding the end goal will help you with different facets of PDF remediation, including the effort and time involved in making a document accessible.
- What is accessibility?
- The screen reader experience
- Setting up Acrobat DC
- PDF remediation workflow
- Tagging content, including lists and tables
- Adding metadata, bookmarks, and alt text
- Generating a PDF with Microsoft Word and Adobe InDesign
- Creating accessible PDFs from PowerPoint and Excel
- Adding hyperlinks
- Controlling tag and reading order
- Adding cross-references and tables of contents