This video explains the differences between the various configurations of Microsoft Office and how to choose the right one for the number of user licenses needed.
- [Instructor] As you probably know, Google Docs is primarily an online application, meaning that there's nothing to install on your computer, because Docs is accessed from your web browser, and you'll only be able to take advantage of the majority of its features while connected to the internet. Word on the other hand is primarily an offline or computer-based application. Now there is a version of Word called Word Online, but it's pretty limited compared to the main desktop version, which is what we're focusing on in this course. I'll talk more about the online version of Word later in this course, but generally, to get the complete Word experience, you need to have Word installed on your computer.
There are a couple of ways to do this. As you most likely know, Word is part of the Microsoft Office suite of applications, which exists in two main forms. Office 365 is a subscription-based service that costs a monthly or annual fee, and with your subscription, you get access to Word, as well as PowerPoint, Excel, Outlook, OneNote, Publisher, and Access, along with access to services like OneDrive, Microsoft's cloud-based storage service, and Skype, their instant messaging app. You also get access to all updates that are released for each piece of software, so you always have the most recent version of the Office apps.
The other option is Office 2016, which is sold as a one-time purchase, meaning you pay one price up front and there's no monthly subscription fee. You get access to the main Office applications, meaning Word, PowerPoint, Excel, and OneNote, but you don't get access to updates, so when new versions of Office are released, you have to purchase them again. So your basic choices boil down to paying a one-time fee for the current version of Office, or paying a monthly fee for Office 365, and getting updates so you always have the most current version of the software, as well as access to a generous amount of storage space on OneDrive.
But in reality, deciding which version of Office to get is a little bit more involved than just choosing the standalone or the subscription-based version. So I'm here in my browser looking at office.mircrosoft.com. Notice right off the bat here you have to figure out whether you're getting Office for home or for business. Let's start with For home. For Home users you have the choice of Office 365 Personal, or Office 365 Home. The Home version is currently $100 a year, or $10 a month, and this option is for households where up to five people need access to Office. With this option each person gets their own account and installs Office on their own computers, or on a shared computer where each user can log in and out of their own accounts.
Each user also gets one terabyte of storage space on OneDrive for their documents and other files. If you only need Office for yourself, you can get the personal version which is $70 a year, or seven dollars a month. Notice the software in both versions here is identical so it's really about how many people need access to Office in your household. The third option here is Office Home and Student 2016, and this is the standalone non-subscription version I mentioned. You can see it's a flat purchase price of $150, and it only includes Word, Excel, PowerPoint, and OneNote, and again updates are not included in the purchase price.
So, those are the main options for home users. However if you look over here on the left, there are options for students. Students and teachers are eligible for Office 365 Education, which is a free version of Office that includes Word, PowerPoint, Excel, and OneNote, plus one terabyte of OneDrive space, and additional classroom software. So if you currently teach at or attend a school, type in your school email address into the field here to see if you can get Office 365 Education for free. Let's go back to the previous page, and I'm going to click on the business tab here.
Now the good news is that if you're going to be using the Business version of Office 365, it'll most likely be purchased through your employer. Your company will work with a Microsoft sales rep to determine the package that best suits the company's needs. So unless you're part of that decision-making process, you'll just have the version of Office they land on installed on your work computer, which will almost certainly include Word. Just so you know, the decision gets even more involved if your company is looking for an enterprise-level solution. But again you probably won't be part of this decision and you'll still get Word on your work computer. So to take it back where we started from, you'll choose the Home version if you're buying for yourself, and then decide which version of Home to get, or you'll end up with Office 365 Business on your computer at work.
Either way you'll have a copy of Word to work with. And just to be thorough here, if all you really want is just Word, and no other apps like Excel or PowerPoint, you can go to the Store link here to Software & Apps, and Office, and just do a search here for Word 2016. That will give you results for the standalone versions of Word for Windows and Macs, which ends up being just $40 less expensive than the entire Office package, but if that's all you really need, that option is available. Okay so that's a rundown of the ways you can get a copy of Word or the entire Office suite installed on your computer.
- Explain how to open backstage view in Word.
- Identify the default margin size for a new Word document.
- Recognize the keyboard shortcut to save a file in Word.
- Define co-authoring.
- Recall two features available in Word Mobile but not in Word Online.