From the course: Time Management Tips

Use your email archive effectively

From the course: Time Management Tips

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Use your email archive effectively

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- So let's say that you're going through your email inbox and you get done with an email, you've completed it, well where does it go? Now some people keep their email in their inbox because they want to be reminded of something or make it easy to find it in the future. This sets up a situation where you're going to multi task every single time you look at your email inbox screen. You're going to be jumping back and forth between twenty, thirty, forty emails every single time. Instead whenever you've scheduled time to deal with an email or you've responded to it, simply archive it, put everything into one folder. For instance in outlook.com it's very simple to select one email and hit archive. And it goes into the archive folder. Regardless of the email program you're using, either set up one folder or use the archive. Now why not categorize all these emails? Maybe it will make it easier to find things in the future right? Well taking all that extra time to set up folders and sort emails is actually counter productive. Because it's so hard to do it, because it takes extra time people are less likely to do it. Instead put everything into one folder and then rely on the search engine of the email program. Most of them are very powerful and it's easy to find things with just a few simple searches. Now if you need to take action on an email in the future and you need the notes from it, copy the email and put those notes into the calendar appointment. This way it keeps everything simple, quick and easy to find. And the more simple we make email the more effective you'll be with time management.

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