From the course: Affinity Publisher Essential Training

Manage placed images - Publisher Tutorial

From the course: Affinity Publisher Essential Training

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Manage placed images

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- [Bob] Let's see how to manage placed images with the Resource Manager in Affinity Publisher. I'll start by selecting the Portland Japanese Garden image with the move tool and then opening the Resource Manager from the Document Menu. In the main part of the Resource Manager, there's a list of all the images in this document and since I had the Japanese Garden image selected in the layout, it's also selected here. At the bottom I can see its file path. On the right side is a thumbnail preview of the image and some file information, including the size, resolution, color mode and color profile. And I can click at the top of any column to sort the list of images by that attribute in ascending or descending order. So I can sort by file name, by status and status only applies to linked images, not embedded ones. And the three statuses you'll see here are okay, modified or missing and we'll see more about that in a minute. You can also sort by page placement, which is either embedded where a copy of the file is kept inside the publisher file or linked where publisher just maintains a link to a separate image file. Or sort by file size or place DPI. This last one can help you quickly spot any low res images in your layout. Like this one, Dahlias, which is at 72 DPI. I can click locate to jump to this image in the layout and I can see that it's been scaled way up. So I need to make it smaller to increase the resolution. I'll use the scale and controls in the context toolbar, to make this 300 DPI. There's also a button to replace an image and that works just like the replace image button in the context toolbar. So if I want to replace the Portland Japanese Gardens image, I can select it, click locate, and then replace and find the new image that I want. Which in this case is in the Links folder and it's BlueBells.jpg. If I want to embed this image so it's no longer linked to an external file, I can just click embed. If later on I decide I don't want to have any embedded images, I can select both BlueBells and roses and click make linked. When you do this, publisher will look in the last place the image was linked from and if it's still there, it will just reestablish that link. If it's not there, then you'll be prompted to choose a folder where to save the embedded image too. Now let's talk about dealing with linked images that are missing or are modified. If I switched to the Finder and go to the Links folder inside the Exercise Files, and change the name of one of the files linked to my layout, like I'll just put a space in the name of BlueBells.jpg. When I come back to publisher, that file is now missing. The same thing would happen if I deleted the file, moved it or lost connection to the disc where it was stored. To fix the problem, I need to select it in the Resource Manager and click replace. Navigate to the file that I want and click open. And now the link is okay again. When a file has a status of modified, that means it's been changed externally but the link has not been updated here in publisher. So to see an example of that, I'll switch over to affinity photo, and open that same BlueBells image. To make a quick and obvious change, I'll choose document, flip horizontal and save it and close it. I'll switch back to publisher and in the resource manager, I now see that BlueBells is modified. I'll click update and you can see that flip that we did in affinity photo, and now the status is okay. The last thing I want to show you is a preference that can make it easier to deal with modified images. I'll open Preferences and I'll go to general preferences and look at this last one in the list. Automatically update linked resources when modified externally. This is off by default, so if I open a publisher file and the links are modified, I'll get an alert dialog and have to update those modified links manually. Or if I turn this on, publisher will update the links automatically for me. So it's a trade off of convenience and speed versus control. If I knew I was going to have to open a lot of files with modified images that I needed to update, I would select this. But either way, it's nice to have the choice. So here we saw how to manage images in Affinity Publisher with the Resource Manager, including how to deal with missing and modified images, embed and unembedded images, and how to replace images.

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