Corporate or ISP email requires various configuration options, such as POP or IMAP for incoming mail and SMTP of outgoing mail. S/MIME is a way to encrypt email attachments. Standard Google or Apple accounts set up with a simple username and password. This video explores these options.
is one of two things. It's either so trivially easy that it's almost laughable, or it can be a real nightmare. Now, what I want to talk about here is how we go through the process of configuring email. The important thing I want to stress though is that when it comes to setting up email that means you're setting up an account. Number one, we could have two different protocols for incoming email. It will either by POP3 or IMAP, and then we have an outgoing protocol, which is SMTP. Always remember that POP3 and IMAP are incoming, and SMTP is outgoing, because a lot of the setups will literally say incoming or outgoing and you just need to know what they're talking about. Every time we set these up, there are going to be different ways to do it. So, let's go ahead and talk about setting up what I would call a corporate or a internet service provider email. This is a very old school way of setting up emails. Okay, so let's go ahead and do that. I've got my phone here, and to do that I just need to get to a place to make an account. Now I've got two choices on my Android. I could actually install some email program. Now, all of you Apple people are like isn't there a mail program built in? Yeah, well, us Android people, we can put in our own mail programs, and then we would go and set it up within the mail program, or we'd just set up the account separately. So, I'm going to do it separately, and I'm going to go to Accounts. So, you can see I've got a lot of accounts on here as it is. So, here at the bottom I'm going to add an account. Now, here are all the different types of accounts that it knows just out of the blue. If you installed other applications on here, it could handle those as well. What I'm interested though, in this case, is email. So, let's look down here, and I'm going to set up Personal IMAP. Do you see that? So, let's go through the process of setting this guy up. So, I'm going to type in a completely bogus account. Don't bother ever trying to contact this. And what I'm going to do is normally I would just hit Next, but there's a problem. If you want to set up a classic email account, you're going to have to know certain things. Number one, you're going to have to know the fully qualified domain name of your SMTP server, and it's probably going to be mail.br6.com or something like that. Secondly, you maya have a username and password to sign onto that SMTP server. So, you're going to need a username and password. Third, you're going to need a port number for your SMTP password, which is normally port 25, but hold on to that thought for a minute. Then, (laughing) you ready? Then, so, it's IMAP. We're going to need the fully qualified domain name for the IMAP server which is often the same server. So, it could be mail.br6.com for example. I'm probably going to need a username and password, and then I'm also probably going to need a port number. So, if we're doing IMAP that's port 143. However, we're about to change that. People understand that it's hard to set up email for normal people. So, the reason I can't move forward on this right now is the moment I hit Next it's just going to ask for a password and it's going to automatically try to figure this out. It's going to go to br6.com. It's going to query the DNS, find out what the mail server is, get its name. It's going to try to automatically fill this in for us, and because there is no br6.com, we're going to have terrible errors. No problem, take a look on the screen again. Do you see where it says Manual Setup? So, it's going to ask me, what kind of account is this? Didn't I already hit IMAP? Okay, I'll hit it again. So, I'm going to type in some bogus password. I'm going to hit Next. Now, what I can do here is, let me hit Next one more time. It's going to go ahead and give me some trouble. That's all right, and it's going to kick me back, and this is the page I wanted to show you. If you take a look this is IMAP and it shows port 143, right? From the moment it leaves your phone to the moment it gets to the mail server it's completely encrypted, which is a real nice benefit. Now, keep in mind if somebody's asking you to set up an email in this old fashioned way, they're going to send you an email or a text or something with this information in there. The nice part is that all of these tools when you type in values, you hit okay, they will go dial out and try to make that connection. So, you'll know if you're wrong because it'll say, oops, couldn't contact server, or server refused my connection, and then you try different port numbers and you try different settings, and you play with it until you get it right, or you talk to the email administrator and say why didn't you give me these port numbers from the beginning, so I didn't have to go through all this pain and suffering? The other interesting point that comes up on the A+ exam is something called S/MIME. Now, S/MIME stands for Secure Multipurpose Internet Mail Extensions. So, let me explain what that is. Have you ever added a file to an email where you just attached a file, a picture, or a Word document, or whatever it was? Well, what you were using is something called MIME. MIME basically takes a binary file and takes every eight bits and turns it into what's known as an ASCII code. In essence, it turns all of your data into gibbly gobbly goops of text, which can then be read by the receiving thing, and then turn it back into your video, or your picture, or whatever it might be. So, MIME is something that we use all the time. I bet most people watching this have probably sent an email and put a picture in or something like that. The problem was, is keep mind is that secure email is a relatively new thing. So, for a number of years what we did is we couldn't encrypt the email. So, we encrypted the attachments, going through a process known as S/MIME. Now, S/MIME in my opinion is an obsolete term. Today, pretty much all emails are encrypted end to end and you're okay. Now, if you're still worried about that, we're still not going to use S/MIME. S/MIME is forgotten. What we do instead is we tend to move towards third party tools. So, let me show you one that I love to use, ProtonMail. So, this is ProtonMail. Yup, that's my email address. Send me an email, say hello. It doesn't look like much, but the cool part about ProtonMail is that it is fully encrypted. Not only is it encrypted from my phone over to the mail server, but if you're also using ProtonMail it is completely encrypted from end to end. So, the idea of having to set up things like your POP3 and your IMAPs, that's almost become passe these days. Do be aware that it exists, and be ready for these port numbers for the exam. But understand in today's world we tend to turn towards point to point encrypted emails and things like S/MIME are literally forgotten. CompTIA, get this objective off the test. It doesn't even make sense. There is one other way to set up email, and this one is so trivial that it's just downright fun. Let's set up something like a Google or a Yahoo or an iCloud account. They all pretty much set up the same way. So, once again I'm going to go to Settings, and head back over to my Accounts, and this time I want to set up, I don't know, what sounds like fun? A Google account? There we go, right there. So, what starts happening here is you begin to use these proprietary types of connections. These are commercial email providers. Their configuration becomes downright trivial. I've got a fingerprint on this guy. So, all I have to do is type in the email address, and I type in the right password, and poof, it's set up. It's that trivially easy. In fact, I'll even give one more to the Apple folks. When you set up an account like that, it literally lists all the exact same providers that you see on the CompTIA objectives, iCloud, Google, Exchange, Yahoo. They're literally all listed. Type on the right one. Type in the correct email address. Type in the right password, and you ain't talking about no ports or anything like that. It just goes. (upbeat music)
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