Creating polished documents no longer requires design expertise. In this video, learn how to use the Designer feature to improve a document's overall design.
- [Instructor] You don't need professional design skills to create professionally designed documents here in Word for the web. Now there's something called "Designer." It's built right in to help you out. And we're going to explore it in this movie. So I have a document open here that may have issues with consistent formatting, and it may not be looking its best. Cue the Designer. Up here on the ribbon, with the "Home" tab selected, you'll find Designer. Just keep in mind that the web version of Word is always changing and getting updates, so your screen could look different from mine. Right now though, here's where we find the Designer button. So giving it a click, you're going to see, on the right-hand side, the Designer pane open up, and let's start up here at the very top. If there are inconsistencies with formatting in your document, you might see a message at the top of this pane letting you know that you may have issues. And typically, this deals with style inconsistency, so things like font size or text enhancements that don't work with headings, for example, might be triggered. So Designer wants to fix those up before you move on to potentially choosing a different style set or theme. So let's go ahead and click "Fix and Review." And then you'll see the number of formatting issues; I have two. Now, the next thing that happens is they all get fixed up automatically, and it's up to us to either accept or reject those changes. So a little diamond will appear next to those changes. You can see that it's paragraph style that was reviewed, and it's been changed. I can accept this or reject it. If you need some more context, go to the ellipses here, just give that a click, and click "Show Context." And that'll open up this little dropdown to include all of the other text, and really this is the text itself. It looks kind of like a heading and formatted this way might make more sense, so we can accept it, or if we don't like the change, reject it. I'm going to click "Accept." Right away, it moves on to the next one. It's very similar. You can see it's kind of a heading, and you can see the text that's being changed here to match the rest of the document. So we can accept this. I highly recommend just going from one to the next, to the next, as opposed to accepting or rejecting them all, because, so far, Designer is not perfect, and you'll want to analyze each and every issue that pops up and then choose whether or not you want to accept or reject it. I'm going to accept this one. And now you can see no issues found. That means we're ready to go down below, and, if we want, we can choose a different theme. These are different style sets that we see down below. So I'm going to scroll up to the top of the document where we can see, for example, we have a title and some headings up here. When we go over to these, we can't see a real time preview just by hovering over them. We have to click them to see the changes and how it's going to look with this theme. So I'm going to go with this second theme here, giving it a click. You can see how it does change the look and feel of my document. Now, if you don't like it, don't just go onto the next one and click it because it's going to be based on the current rendition of this document. Instead, click "Undo" to go back, and then go to another style set or theme, for example, this one, using some different colors, some different formatting. You can see what that looks like. We'll click "Undo" and try another one. Now, it's going to be important to think about your audience, who's going to be reading this document, before you make a selection. The type of document makes a difference as well. For example, if it's a professional looking document that's going to go to professionals, you may not want to scroll down here and choose a theme that uses some of these cartoonish-type fonts. However, if the document you're creating is for that audience, you can go ahead and undo your last change... And try that; see what it looks like. You can see it's a totally different looking document. So really consider your audience before you make a selection and go with it. I'm going to click "Undo," and I'm going to go to this one down here. I like that look. I like the color combinations. I like the fonts and the sizes that are being used in this document. This really does polish up my document. The way it looked before compared to now is much different. When you're done with the designer, you can click the X at the top to close it or click the "Designer" button again, and you're back to working with your document. Remember, because it's Word for the web, all of your changes are saved automatically. There's no saving that needs to be done. It's ready to go. And I'm sure we're going to see the Designer feature here get better and stronger as time goes by, but it is nice to know that your online documents can always look their best, regardless of your own personal design skills, thanks to a little help from Designer.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents