Transcribing recorded audio into text can be time consuming. Learn how to use Word Online to transcribe recorded speech and use it in your document.
- [Instructor] Another way to add content that's similar to Dictation is Transcribe. The Transcribe feature is available to Office 365 users, and we'll take audio and transcribe it into text. That can be audio you're recording on the fly or existing audio, say, an interview you've recorded or an announcement. You can then pick and choose how you'll work with that content in your document. We're going to explore it now. I do have an Office 365 account, so I do have access to this feature. You also need to be working in one of two browsers, either Edge or Chrome. I'm in Chrome, so when I go to the Home tab, on the ribbon I do see the Dictate button with a dropdown arrow next to it. Clicking this displays the Transcribe option. Clicking Transcribe opens up a pane on the right-hand side, and there's your two options. You can start recording. The transcription will appear here on the right-hand side, it's not automatically added to your document, or you can upload an audio file. Let's say you have recorded an interview with someone or an announcement by somebody. You can upload that audio file, it'll be transcribed here on the right-hand side. And again, you can pick and choose how you work with that content in your document. Notice that you can upload WAV, MP4, M4A, and MP3 files. Just keep in mind there are some limits. You can upload up to five hours per month and any one audio file can only be as big as 200 megabytes max. We're going to start with recording our own though. Clicking start recording will record what we say, but it won't automatically be added to the document. Let's give it a try. Here's an excerpt from an interview I had with Karen Leslie, lead florist at Hansel & Petal. Clicking Save and transcribe down below is going to stop the recording, and it's going to automatically transcribe what I was saying into text and upload it to OneDrive. So there it is, there's only one speaker. You can see it starts at the beginning here, and here's an excerpt from an interview I had with Karen Leslie, lead florist at Hansel & Petal. We can go in and edit this if we wanted to. clicking the pencil icon gives us access to it. I'm going to put a comma after Karen Leslie, and click the check mark to save that change. Now, if we want to use that, we can add it using the Add section to document button or Add all to document. And in this case, they're the same thing because there is only one section. Clicking it from here adds the text to our document. Now we can click in here, drop down another line and continue. Now that's recording on the fly. If you already have an audio recording, you can transcribe that as well. Let's go to New transcription and click OK, indicating we know that we're about to delete the existing transcription and replace it with the new one we're about to upload. Click Upload audio, and you can locate an audio file. Again, it can be MP3, MP4, M4A, even WAV files. I have interview, it's an M4A file. With it selected, clicking Open is going to transcribe it here on the right-hand side. In this case, there's more than one speaker, so we're going to see separation in our transcription. And we can pick and choose what parts of that transcription we want to add to our document. So we'll give it a moment to finish. Obviously, the larger the file the longer this will take. So here it is, you can see we have different speakers. So we have different sections. We can play the entire thing by clicking the play button. Today I'll be interviewing Karen Leslie. Welcome Karen. - [Karen] Thank you. I'm very happy to be here. - [Interviewer] Just before we begin, can you tell us a little bit about yourself? - [Karen] Absolutely. My interest in flowers and floral arranging goes back many years. - [Instructor] All right, for the sake of time, a short and sweet interview. And because we have multiple speakers now, you can see we have multiple sections. Each of which can be edited or added one section at a time. If we wanted everything added, we can add all to document using one button down here at the bottom left. So as we scroll down a little further, I'm going to add this last section by clicking the plus sign. Again, it gets added to my document where my cursor's flashing. Just like that. When we're done with the transcription feature, we can click the close button up here in the top right-hand corner to close up the pane. Now we really don't need any of this text, so selecting it here in the document by clicking and dragging, hitting the Backspace key on our keyboard gets us back to where we want to be.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents