Host a synchronous video lesson - Office 365 Tutorial

- In this video, I'm going to go through my workflow for preparing to give a synchronous lesson, meaning that it's at a specific time and we'll be doing it together. So it's in real time. Now I won't be meeting with my students in person though. So I'm going to have to deliver a lesson online via Teams. The first thing I'm going to do is navigate to my Teams account. From here, I want to go to my Biology 101 course. And this is the course that I'm going to have to deliver this meeting in. It's going to be an introduction to biology lesson. Now, the first thing I want to do is make sure that I have the slides that I created for it. I created them in PowerPoint, but I'm going to left to files and then one drive, and just make sure that I have that here. So I do my introduction to biology PowerPoint is right here. If I wanted to, I could move a copy of this or copy it over to my class. So let's say, for example, I want to put a copy of this in my biology general channel, and I'll put it in class materials so that students will be able to see it, but they won't be able to edit it. I'll click copy. And now there's a copy of that in there. Now, the next thing that I need to do is to schedule this actual meeting. So I'm going to go back up to my Teams, Biology 101 and in the upper right corner, you'll see this meet icon. Now, if I click meet, it will begin a meeting right now, inside of this class and anyone who sees it could join it. I don't want to do that though. I want to to click the drop down menu, and then schedule a meeting. From here, I can fill out the information. So this is an introduction to biology lesson, I can add required attendees. Next I'm going to put in the date. This is for Thursday at 2:00 PM until 3:00 PM. So I have that time in there. Now you can put down whether you want this to repeat or not. So if this is a repeating lesson, but in this case, it's not, it's a one-time thing. Below that is where you can normally add in channels. But because we created this meeting within my Biology 101 class in the general channel, that automatically appears here. This means that it will notify people in that Biology 101 class that they have this meeting, and it will show it in the general channel. Now at the bottom, you can leave some details. And I do suggest that you put in the meeting agenda. So I don't have one here, but I would put in the things that you're going to cover during the meeting, so students know what to expect or staff knows what to expect, if you're doing this with a staff group. Now when I'm done, I can go up to the top and click send. Now this will send out the invitation for that introduction to biology lesson. If I go over here on the left and click on calendar, and then navigate to this 02:00 o'clock time, you can see that right here in the calendar, is where that meeting's at. And I can even join it from here. So students will receive a notification. They'll be able to join from there. They'll be able to join from inside of this calendar, and be able to access that meeting. Now, what I want to do is to practice the meeting, because I don't want to go in there and give this lesson without having practiced it or make sure that I have the correct resources. So what I'm going to do to practice this, is something that I like to do, first, go into the calendar and then click on meet now, when you do this, you'll be starting a meeting that nobody else can join unless you invite them. So I like to go ahead and start the meeting, and then just play around in practice. So in here, I'm first going to change it, from system administrator to my name, I can turn on my camera if I want, but I need a haircut. So I'm going to turn that off and then I can go join now. I wouldn't really shut my camera off. If this were a real meeting, I would keep it on. And I would be talking to my students, right now it's just me in here. But as people start to join, you'll see their names here and you'll be able to view the different participants. Now, something I like to do inside of here is to first make sure that I have all of the correct stuff selected. I'm going to go over to this three dots icon, click it and at the top go to show device settings. So I want to make sure that I have the right speakers, the right microphone and the right camera set up, that I need to use. You don't want to run into problems once the meeting starts, you want to make sure you have that stuff set up beforehand. Now, the next thing that I want to do is to be able to share my screen. And that is this open share tray icon in the middle. When I click on it, I can share my screen, but I can also share PowerPoints. So I'm going to click here on browse. I can browse one drive for instance. And sure enough, here is that introduction to biology PowerPoint, I'll click share. And it's now going to share this right inside of my Microsoft teams platform. So this is what the students will see when they are inside of this lesson. Now, if I really were going to do this lesson right now and run this meeting, I would want to record it. I think it's a good idea to record these so that you can share it with people who weren't able to attend, in order to do that, I'll click the three dots icon, go up to start recording. I'll hit that. And it is recording this meeting. Now, anytime when I want to stop that, I can go here and stop recording. One thing I want to note is that when you do start recording a meeting, make sure you tell people in the meeting that it's being recorded, they will also receive a notification like this up at the top, but be transparent with that, let them know. I'm going to stop recording. And once you do stop recording, a copy of that recording will be saved in your Microsoft stream account. So that's also a big advantage to doing it this way. Now, what I can do is to hang up from this, because I'm confident there that the PowerPoint worked, I was able to present and I have all of the right stuff connected. So when that meeting comes up, I'll be ready to roll. Now, one final thing that I want to mention here is on the left. I have an assignment and at the end of the presentation, I'm going to let students know that there will be an assignment shared inside of Teams, that goes along with that lesson. So I'll click here on assignments and actually go to drafts. And then it's here introduction to biology assignment. When I opened this up, it's one that I've already created. So I created a new one put in introduction to biology assessment. I uploaded this introduction to biology PowerPoint, and then I have your expectations, which is going to be the homework, or what students need to fill out. Now, you'll see here that students can edit the PowerPoint and that's good, but students also can't edit this, your expectations document, which I want to be the assignment. So here's where I'm going to work the magic of Microsoft Teams, on the far right, I'll click this three dots icon, and select students edit their own copy, meaning that each student will get their own copy of this and then can edit it and you can view their individual copy of it. So I'll click on that and you'll see now that it says students edit their own copy. I put the number of points here. I put the class, when it's due, probably have to change that since it's before the lesson. So I'll change that. When I'm ready to go I can click assign. However, I don't want to assign this, until after the meeting. So for now, I'm simply going to save it. Now I feel confident that I'm ready to go. I have a presentation ready to give in my lesson. I have the meeting scheduled and people have been notified and I have the assignment to share with students, once the meeting is over.