Understanding how to maneuver around the Office 365 portal will greatly enhance your productivity. In this video, learn how to find files, pin important files, and share files from the portal.
- [Narrator] Let's start this course with a quick overview of the basics of the Office 365 portal. Once you have logged into the portal as I have here, you'll have a screen that will look similar to mine. In the top half of the screen, you'll have a list of some of your Office 365 apps. You can easily launch one of the apps by selecting it here. To go back, select the app launcher, and then Office 365 again. The apps that you have access to will depend on the licensing and the subscription of the administrators. If you feel there should be an app in this list that you don't see, then select All apps. And then as you scroll down, you'll notice that there are several applications that are listed here but aren't in that first list. We're going to go back. Below our applications are Recommended files. In my example, these are files that I have recently been working on. And this is followed by a list of Recent files. In addition to a list of recent files, we also have Pinned files. These are files that we need quick access to, so we can just go ahead and pin them, and I'll do that in a moment. If somebody has shared a file with you, it will be in the Shared with me list. And finally, if you select Discover, you'll be able to locate files that you have access to. And we're back to Recent. You can also manage your files from this view. To do so, go ahead, highlight the file you want to work on, and then scroll all the way over, and then select More Options. Here, you'll have the option to open the file in the browser or desktop app. You can share the file directly from here or copy the link. We can add it to pinned, I'm going to go ahead and do that. And we'll take a look at that result in a moment. You can download the file from here, you can remove it from this list, or you can open up the file location. If I go back to pinned, you'll now notice that that file is in my Pinned list, making it really easy for me to go and find it. If you don't like this view, you can go ahead and change it by selecting View Options. The default will be a list view, but you can flip it over to tiles if you wish. You can also upload files through the portal by selecting Upload and open, and then you can go ahead and select your files. And that will take your local files, and move them into Office 365. And at the bottom of the screen, we'll have our OneDrive folders that we have recently accessed. And then our SharePoint sites that we have frequently accessed, or the sites that we follow. The office 365 portal is your one-stop shop to access your applications, as well as manage your files and SharePoint sites.
- Troubleshooting account and startup issues
- Repairing Office apps
- Working with Word, PowerPoint, Excel, and Power BI
- Creating diagrams with Visio
- Staying on top of tasks using Microsoft Project and Planner
- Configuring Outlook
- Communicating with Teams
- Working with OneDrive and SharePoint
- Sharing content with Sway and Stream