From the course: Microsoft 365 for Administrators: Supporting Users

Word - Office 365 Tutorial

From the course: Microsoft 365 for Administrators: Supporting Users

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Word

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- [Presenter] We briefly looked at Word Online in the Office basics lesson. Now, let's explore the desktop version of Word. Personally, I like to use the online versions of the Microsoft apps for quick and dirty creates and edits. But when I need the full power of a word processor, then the desktop version of Word is my choice. I've already gone ahead and launched Word. And as with the online version, you can open an existing file by selecting a file in Recent or Pinned. You can also choose Open and search for the file, or we can create a document that's either blank or we can use one of the existing templates. For our demonstration, I'm going to go ahead and use a blank document. And we're going to create a business meeting event flyer for the Landon Hotel. The first thing I want to do is add in the Landon Hotel logo. To do so, I'm going to select Insert from the ribbon. Then Pictures, and locate the logo, and is now inserted. Now, let's add a blurb about the business meetings at the Landon Hotel. I already have all the text copied to a clipboard. I'm just simply going to paste it in. I'm going to edit this document a little bit and add a space. Next I'd like to change business meetings. I'm going to convert this to a heading. I'm going to make it Heading One. I'm also going to change the color to match the Landon Hotel purple. And I'm going to bold it a little bit as well. And the last thing I want to do before I save and print this is to turn on Track Changes. This will allow me to see and approve any edits that anybody makes to this file. You'll find Track Changes under Review. And then just go ahead and enable Track Changes. In a moment, we'll take a look at a document with Track Changes already turned on. I mentioned that we need to save this document. To do so, select File. This will open up the backstage. And you can either select Save or Save As. In my case, I'm going to use Save As. I'm going to save it in my Landon Hotel OneDrive Documents folder and provide a name. This happens to be Revision Two. One thing I do want to point out here is you'll notice that the Save icon has some arrows in a circle. This means that this document is being automatically saved for us. And we can see that here in Autosave as well. This is turned on. And this will happen when you save your documents to a OneDrive folder. To print, I would go ahead, open the backstage again, select Print, and at this point, I can change my print settings. I can change the number of copies. The orientation if I wanted to do so. Once you're happy, you can go ahead and print. I mentioned I would pull up a file that already had Track Changes on. Let's go ahead and do that. You'll notice that I had the meeting agenda file open. In order to see the tracked changes, from the Review tab on the ribbon, I'm going to change from viewing Original to All Markup. And here we'll now see the changes that I've previously made to this agenda. I can now Accept or Reject these changes. If I like this first change, I can go ahead and accept and move on to the next one or I can just accept it. So I'm going to go ahead and accept that change. And you'll notice that that previous edit is now no longer highlighted for us. I can also Reject changes. When I reject the change, those previous edits are now removed. I have only scratched the surface of what we can do with Word. Word is an incredibly powerful application. For more tips and tricks and help with Word, please see the Word Office Training Center or our in-depth courses in the library.

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