- [Narrator] While it may strike some as common sense,…I find occasionally that people neglect or forget…to schedule travel time when they use your calendar.…To help you feel that the calendar…accurately represents the commitments you've made,…we want to take a couple of steps…to make this a part of your scheduling process.…When scheduling an appointment ask yourself,…"Is any traveling or transition time necessary?"…Then after scheduling an appointment,…add that to either side.…
For instance in this example,…I know that I regularly have a meeting with my team…where we go out to lunch together.…It is going to take a little bit of time to get there,…usually about 15 minutes…because we go to some close restaurant.…So I want to add in 15 minutes for travel time…on either side of this appointment.…I can simply do that by clicking in the calendar…and typing in travel.…No need to get precise about it.…Then I'm going to go in and change the appointment time…for 15-minute increments from 11:45 to 12.…
Then I'll do the same on the other side of the appointment…
- Recognize the pitfall of having too many calendars.
- Recall the benefits of leaving 15 minutes of cushion for each task during a busy week.
- Name the best ratio for meetings to actual work for the average person.
- Relate “time abhors a vacuum” to scheduling meetings.
- List what you should schedule during your maximum productivity hours.
- Explain how you should manage your calendar during the busiest time of the year.