You can attach a file or image to your Outlook message via OneDrive or other file storage locations. In this video, learn how to attach files to messages in Outlook on the web.
- [Instructor] In recent versions of Office, there's a really nice way to work with files. When I attach a file, there are suggested attachments. These are files that I have had open more recently. So it makes sense that If I was just working yesterday with the Technology Use Policies, that might be what I'm now ready to send to someone. To choose one of these, I simply click to have it loaded. This file lives in my One Drive and I can tell that because of the icon. And it's attaching it in such a way that anyone can edit. So when I send this policy to Charles, and to Rob. They will actually get a link to this policy. They can download it if they wish, and I can make some choices about how I want them to access it. For example, I can say I would only like the recipients to be able to view this. Or I would like all recipients to be able to edit. So imagine that I've included some people who aren't in my organization. I can actually say Charles and Robert, they can edit this because they're in my organization. But people not in my organization, they can't edit it. Or I could more broadly say, anyone can edit this. So if Charles or Robert forwarded this email to someone else with this link, they could edit it as well. And the default is that recipients can edit. I could also choose to attach this as a copy. I would do that if I wanted to ensure that someone who did not have access to my One Drive would still actually have access to this file. I could also choose to copy a link, copy to clipboard, Control + C. And then press Enter. And now I have copied this and I could paste that link in an email message, or in a document or anywhere else I wish. If I want to add another file I simply click attach again. I can also insert pictures inline. Inline means in the document. So here's the wind image we are considering for the cover page of the report. Insert pictures inline. And now I need to go find it. And this is the image I want to include. And it will take a moment, and load the image. I could also insert that image as an attached file if I preferred. I could go to browse cloud locations and choose this image. Or I could choose a couple of other images that we were considering and simply attach those. Click Next. And I can either attach them as individual copies, or share them as One Drive links. If you do this a lot, you can choose a default. That says in the future every time I attach from One Drive I always mean to share, or I always mean to attach as a copy. I'm simply going to share these as One Drive links though. And notice that they are being added as attachments in the same way that my PowerPoint was added as an attachment. Note then that I have images that anyone can view. That's the default for an image. And an image that anyone can see because it's inline. They don't have to open a file in order to see it. So this is how we attach files, and how we attach inline images to our messages that we're crafting in Outlook on the web. If you want to delete any of the attachments, you simply click the X and it will be deleted from your email message. The inline image, pretend you're in Word. Click on it, and hit the Delete key. To undo that, simply Control + Z to bring it back.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.