One or more color categories can be assigned to any Outlook item, but are particularly useful in the calendar. In this video, learn how to create and apply categories in Outlook on the web.
- [Instructor] If you notice that the colors in my calendar are more colorful' it's because I went to my settings and chose bold event colors. If I turn it off' I have those nice, light events, but I want to show bold event colors for a moment because I'd like to talk to you about categories. Categories are a way of providing visual organization in Outlook on the web. You can use categories in email. You can use categories in all of the Outlook on the web applications. And, if you use both Outlook on the web and the desktop version of Outlook, it's the same category list because the categories are saved as part of your mailbox. So I used this teal color to show that I'm planning. I used the green color for items that are budget items. And if I'd like to see my categories, all I need to do is create a new item or open an item and click categorize. These are categories that I've used recently. I can search for a category. I can click on all categories and see the alphabetized list. I can manage categories. And here I'm allowed to delete categories, to add a category to my favorites list, or to create a new category. I can't edit the names of categories here or their colors. I can only do that in Outlook on the desktop. But if I wanted to create a new category, I simply choose create new, type its name, choose favorite if I want to add the category to the left pane in Outlook on the web, and I choose a color. And I can use the same color more than once, but I can't reuse names. I tend to think of these as families. Hotel and travel, I keep in the orange family. Skype, Teams meetings are green but Skype Phone Calls, yellow. Probably should make those all yellow. It's a thought. And then, when I view my calendar, I can see more about the type of work that I'll be doing each day. Categories provide me with a way to organize that crosses all the applications. So the list of categories that I use on my calendar is the same list that is available to me when I'm adding categories to email, or later when we use the People and To Do apps. Whatever level of categorization you choose to start with, perhaps you're just creating a category so that you can see when you are doing things that are out of the office, that alone would be worthwhile on a calendar. And whether you are applying these categories in the calendar, which is where I tend to apply them, or you apply them to email messages, the categories will help you visually organize your work in Outlook on the web.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.