There are many ways to add someone to your Outlook contacts. In this video, learn how to create a contact from scratch or from a person's profile in Outlook mail or another Office application.
- [Instructor] There are several ways I can create a new contact. One way is to create the contact from scratch. By default if I simply choose new contact, the contact I create will be put in my Contacts folder. If wanted to create a new contact in one of my other folders like Promo list, I would click on that folder first and then I would create a new contact, and I'm now creating a new contact in Promo List. But again, by default, contacts that you create will go to your contacts. So one way to create a contact is to click New Contact and to enter information. I can enter a first and last name, an email address, mobile phone number, company and notes. I can also add chat information, nicknames, titles, a slew of phone numbers: home, mobile, business, but all of these others as well. And then simply a phone called other. I can add a job title, three addresses, and then some personal information. When I'm all done adding whatever information I'm going to add, I simply click create to create my new contact. So that's the first method to create a contact. If I have an email from someone, or if I see their profile card anywhere, I can also add them as a contact that way. So for example, here's an email that I have from Lisa. And I can simply select her name. And this is a profile card that opens. If I wish from here, I can add Lisa to my contacts just like that. Now it puts in the email address, so I can type Lisa's information, add some other notes if I wish, and click create. And that profile card is accessible to us, not just in Outlook, but in Microsoft Word, in Microsoft Teams, in many different locations, and it's such a fast way to create a contact. Earlier I had Teddi's email open, and if I wanted to add Teddi, super easy. Just come click here. Teddi's also on LinkedIn, that's cool. Click the more button. Enter a last name, any notes, any additional information I wish, create. So again, very easy to create a contact from someone's profile card. Someone who already exists. Returning to People, another way to be able to add someone to contacts is to choose someone from my company directory and add them to my contacts. You might wonder why I would do that. Well, there's actually a pretty cool reason. If I go to all users, this is the list of everyone in our organization. Now some of these people are in my contacts and some of them aren't, and the ones who are, it's because I have additional information because what I see for example, if I take a look at Ray Nguyen, I see an email address, some recent emails, some contact information supplied by my company. But if I put Ray into my contacts, then I can capture other information. If I have Ray's home phone number, then I can add it. I can't add it to the entry that's in the global address book. I can't add it to any of these directory pages, but I can add Ray's home phone number right here. So a reason that I would add someone who was in my directory as a contact is because I want to keep additional, personal information about them that isn't being provided for me by the company. And for people who are in my contacts list, I have the ability to add them to my favorites. So if I want to make sure that I have information, for example, on someone who is in the directory, like Nick, I'll first add him to my contacts, and then because he's in my contacts, I have the ability to add him to my favorites, right here. A look on the web gives me a number of different ways that I can add people to my contacts list.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.