Appointments and events are used to reserve time in your calendar. In this video, learn how to create and edit a new appointment or event, including changing free and busy information.
- [Instructor] To get to the calendar, simply click the calendar icon here in Outlook on the Web. Or if you are in another application, other than Outlook on the Web, you can click the waffle, go to all apps, and chose the calendar and it will bring you right here. We'll talk more about views later, but if you're calendar's showing an entire month, a view that looks like this, and you're working along with me, you may wish to change to week view. And I'm going to create an appointment next Thursday. So I'm simply going to click, and this is next Thursday. I'm going to click in next Thursday, and note that when I do it says add a title. Now if instead of clicking, I drag and drop some time, 90 minutes, here, it will assign that time to my appointment, and I'm going to work on a presentation. As soon as I type work, it actually kicks up a little charm here, could be workshop, workout, work. Some words don't have any icons associated with them. I'm going to work on a presentation. It's not going to take all day. It's some specific times. If I were going to meet somewhere, I might need to search for a room or location, but I don't need to do that. And I can add a description, and type anything in this box I might wish, but I'm going to click more options and actually open the larger form. That was a small easy to use form, but I want to add some additional pieces of information. Here on the right hand side, I see that I have meeting before this meeting. I think I'm actually going to snuggle this one right up against it. So I'll review my mail and then go right into working on the presentation. And notice how that worked. When I moved it, it reset the time here from 10:30 to 10:00. I would like to be reminded right at the time of the event. So I finished reviewing mail here, and I'll work on the presentation now. Thank you very much. I can add a description. I can attach files if I wish. At the top I have a choice of how I will show my time. And this is important. And these have been unchanging standards for a very long time. However, I'm recording this course during the time when many people are working from home, staying at home, and therefore, these aren't as clear as they used to be. What I would say is in a time when we're not all staying at home, if you're working in your office, you're busy. If you're working from home, you could choose either working elsewhere or away. However, many organizations are using busy right now for I'm working at home and I'm busy. Free means someone can assume that you're available during that time. You would use free to note that something was happening that doesn't take your time. For example, maybe there's another event that you need to know is happening, but you won't be attending. Or perhaps it's your boss's birthday. You'd like to know, but it doesn't take any time on your calendar. Tentative is used when you want to put an item on your calendar, but it's not really confirmed yet. You're penciling in time. And then if you're on vacation, if you're out of the office, not working, you're clearly away. And regardless of which free, busy status you choose, you can mark your appointment as private. If you do, then the details of your appointment, including the title are hidden from your colleagues, unless you give them specific permission to view your private items. When you're all done, simply click save, and you've created a new appointment in your calendar. Even at this point I can edit this appointment by dragging and dropping it to a new time. I can click, and click edit, and make any changes that I wish here, or by clicking more options in the larger form. If I wish to delete an appointment, I can select it, click delete, and confirm the deletion if I wish. I don't want to. And because I don't want to, my appointment stays on my calendar. This is how easy it is to book time on my calendar by creating an appointment in Outlook on the Web.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.