Inbox subfolders are used to organize messages, folders in Favorites appear at the top of your left pane in Outlook on the web. In this video, learn how to create and manage subfolders and favorites.
- [Narrator] In the last movie, we saw a folder that was created by Outlook on the web called Snoozed. Where it put messages that had been snoozed temporarily until they come back into the inbox. You can create folders too, I like to use folders to organize my messages. It's one of the features of Outlook on the web that I particularly appreciate. I can even create layers of folders so that I can have a folder for projects. And within that folder specific project folders for individual projects. This nesting of folders and sub-folders works very well for me. There are other organizational methods, and we'll look at some of those like categories in the next chapter. But myself, I like folders. I'm going to create a folder in my inbox, for projects. I'm simply going to right-click and choose "Create new sub-folder" and it asks me for the name, and I'm going to name this Projects. And give it a second, and there it is. I'm going to create another folder in my inbox, for newsletters that I receive. I'm simply going to right-click and call this Newsletters. And if I wanted to create a particular project folder under Projects, I would click on Projects, and right-click on "Create a new sub-folder." And this is going to be for Residential Sales. We're actually doing a residential sales project that has to do with Microsoft Teams. So I would like that folder to be right here. So I'm going to return to my inbox. And how would I get items about residential sales in that folder? Well, one choice is that I could use the Move command, and I could say move to Residential Sales. And the message that I've just had selected is going to end up here, new document in Residential Sales. I can also use the Sweep and Move to commands to move numbers of messages. And remember that if I use Sweep and Move to, I can say any future email that comes in from this particular email address, you can move it over here for me. Now, if I'm automatically moving messages as they arrive, it could be easy for me to miss a message coming in. So I can actually add items to favorites. If I want to make sure that every time there's a new item in Residential Sales, I see it that there's a bolded number in the same way that I have a bolded number next to my inbox, then I could right click on Residential Sales and I could say add this to favorites and it will automatically add it. Here's the Residential Sales folder. I can rearrange these folders of Residential Sales was really important. I could move it farther up, I could drag it back down. This is up to you, the order that you keep them in. If I want to remove this folders to favorite later, I can right-click and remove from favorites. But for me if I have rules that I created using Sweep or Move to, that are moving important items into folders that are not necessarily obvious. A folder underneath Projects or if I usually close my inbox, any sub-folder I create. For me it's a good practice to add that folder to favorites so that I make sure that I don't have a bunch of unanswered messages sitting in a folder.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.