You have several options available when creating mail messages. In this video, learn how to create a new mail message in Outlook on the web.
- [Instructor] To create a new mail message, simply go to the mail app in Outlook on the web and click the new message button. When you do so, a message form opens in the right pane. And at the top, a few things. Send, attach, discard, more, and also a button that will allow you to open this in a new window. If you do that, the first time, your browser may prompt you to allow this to happen. And if it does so, then you can choose either to always allow it or to allow only once. If you're going to use Outlook on the web, I would encourage you to simply allow it to always open a new window for you. And then, it won't ask you again. The first thing I need to do with my message is address it. And I have three different ways I can add recipients and three different places I can add them. I'll use two for recipients that I want to make sure read the message and reply. I'll use Cc for people who are receiving the message purely for an informational purpose. And sometimes, that's everyone you're sending a message to. And then finally, Bcc, also known as blind copy, is sending a message to a recipient so that other recipients don't know they received it. And you might do that in a business setting if you're sending a message to a group of people but want your administrative assistant to know you sent the message so they can follow up on it. You could Bcc your administrative assistant. To add someone, one choice is to click and it will say, suggested contacts. These are people I've emailed recently. And actually, I do want to send this to Robert. Note, when I click in Cc, my suggested contacts list comes up again, but the person that I want to send to isn't in here. So I'm going to enter the full email address. And then, if I wanted to copy in Reggie, I can begin typing Reggie. It says Reggie's not found in my directory, that's a little strange. There we go. So I have Reggie. And now I can add a subject. I have Reggie and perhaps I also remember now that I want to include Charles in this conversation. So there's Charles Woodwick. And I can either click or hit the tab key to move the first name into the two Cc or Bcc text boxes. Sometimes, I need to search for a message in Outlook. And if the person who sent it, whether it's me or someone else, provided a good subject that actually described the contents of the message, life gets a lot easier. What I'd like to do then is add a subject that says, Microsoft Stream considerations. Because we're discussing using Microsoft Stream in our work place. This is a plain text box, I can't do anything to make this cooler. If I select it and bold it, nothing happens, so don't bother spending your time that way. But the text box where I'm actually going to type my message is a rich text box. I have access to all of these tools on the bottom. And in fact, one reason to open this form in this larger format is to be able to see more of the formatting tools. If I have text somewhere else, I can copy and paste text into this box. I'm simply going to type some sample text and more text so that you know that we can indeed select and format text. If I select some text, I get a small toolbar with my formatting tools that I probably have used more recently. I can select text, for example, and highlight the text or italicize. But I can do that using these tools here as well. You'll note that I can add hyperlinks, I can subscript or superscript, list with bullet points, list with numbers. The formatting tools that are available to you in Word for the web, are also available to you here in Outlook on the web. One more thought. I've decided that I would like Reggie to receive this message as a Cc, so I'm just going to drag Reggie and drop Reggie right there. That's pretty cool. This is how we compose a message in Outlook on the web. I'm not going to send it yet, I'll see you in the next movie.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.