You cannot share tasks in Outlook on the web but you can share lists of tasks. In this video, learn how to create and share a task list.
- [Instructor] If I want to create a new list, I simply click New List right here and begin typing the list name, and this is going to be Remote Worker Support. There's my new list and I can simply add whatever tasks I wish to this list. One would be to order webcam covers, another would be to order headsets, and so on. Now, I can't share tasks, but I can share a task list. I simply click Share, create an invitation link, and I can then send this link, that I've copied to the clipboard, to anyone that I would like to have work on this particular list, or I can click Invite Via Email and send this to people in my organization. I could send it to people outside as well, but they won't be able to get to this particular list. So a couple of different ways that I can do this, send an email invitation or copy the link and put it in a email, in a document, on our Microsoft Teams site, wherever I would want to do that. After I have people working on this list, editing the list, adding their own items to the list, checking items off the list, this is a real collaborative list, I can manage my access. At some point I can say we have enough people working right now, limit the list to the current members. And if I turn that toggle on, no one else will be allowed to join the list with that link. If I decide in the future to open access again so that people can join this list, it will be a different link. And finally, I can choose to stop sharing and if I do that no one will be able to join this particular list. So two ways that I can manage access. Either to cap it or simply to end it for people who have participated in the past as well as people who might wish to do so in the future. If you have some work that needs to be done and could be done by a number of different people, then creating a new list and sharing that list is a really great way to do this. There's also an icon here that you can use to create a group and if you wish, you can simply give this group a name, like HR Projects, and then notice that I can take lists and drag them into that group. So, the groups are an organizing mechanism for the customized list that you've created yourself. If you're done with a list that you created, you can delete it. You can also duplicate a list, if you wish, and one of the reason that you might want to do this is you have a list of tasks that have to be done on a particular basis. For example, a task list that is done at the end of each quarter. If you create the list once for the first quarter, you can duplicate it and you'll have a list that's available for the second quarter, the third quarter, and so on. And in this way you can have a set of tasks that you can track over and over again on a periodic basis.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.