Outlook on the web supports one email signature for messages you create and messages you forward or reply to. In this video, learn how to create or modify an email signature.
- [Instructor] Let me show you how to create an email signature, or, if you already have one, to modify it, if you have permission to do so. To create signatures that you can automatically add to messages, we go to settings. And you can click View All Outlook Settings, but if you simply click in the search box, and begin typing signature, you can then click on Email Signature and it will take you to the settings for Mail, Compose and Reply, and the very first is an email signature. An email signature should include basic information on who you are and how someone would contact you. Typically you'll provide something other than email so that they can phone or text you. And you can paste into this dialogue box, so if you already have this information somewhere, simply copy and paste it. You can apply as much formatting as you wish, you can include hyperlinks, so if I wanted to take someone to our website, I can include that. Insert hyperlink, notice that was the display, I can use the same as our web address, I wish I could put our hypertext transfer protocol, HTTP, in front of that, and simply choose to display this as Kinetico Inc.. Nice hyperlink, I'd also like to change the color here, to our Kinetico green, and bold for our company name, that looks good. And if I want people to be able to email me very easily, I can also include a hyperlink that has my email address in it. Now, note that once you've created your signature, you have some additional choices. I can say automatically include my signature on new messages that I compose, so every time I send a new message, include all of this information. My other choice in Outlook on the web is automatically also include my signature on messages I forward or reply to. One of the distinctions between Outlook on the web and Outlook on the desktop is on Outlook on the desktop, I can have multiple signatures and say use this long signature with a lot of information, this one, for example, on messages that I compose, but on messages that forward or reply to simply include Gini von Courter, Kinetico Inc., for example. Also, if you typically close your email messages with something like sincerely, I use be well, you can include that, and you won't need to type that, either, in any of your messages. If you already have signatures That are in Outlook on the desktop, they're not available to you here. This is a signature that you are setting up specifically for Outlook on the web. This is my email signature, I'm going to save it. I'm going to close my settings. And this signature will not be applied automatically to this email message. But if I open a new email message, note the signature is already in place. If I discard this, here's the message that I was already working on. It's simply one back behind the new message that I created. But here's my new email signature. It will be added to each and every new message that I create, and to every message that I reply to or forward.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.