Working with tasks in the To-Do app can capture work you need to do that is not well-tracked on your calendar. In this video, learn how to create, view, and complete tasks in Outlook on the web.
- [Male Instructor] This is the To Do app in outlook on the web. We use to have an app called Tasks To Do has taken its place and it's a very different application. When you first start using it, it can be a little bit confusing because it has smart list so items will appear on more than one list it looks to me like I have four things here but I really don't because some of them are duplicates. Give this app a little bit of time it's useful. First, at the top, we have My Day. My Day starts out empty every single day at midnight, it resets and you use this as a planning surface so if there are things I want to make sure I do today, I make sure I add them to My Day. Next I have items that are Important. This is a list of items that I have marked important by starring them. So I have one open item to order some webcam sliders and that is marked as important. Next I have Planned item and it's the same item. Items show up on the Planned smart list when they have a due date or when they have a reminder, but they're not done. So note on my Important list I have two items but one of them is complete. On the Planned list, you never see anything that is finished. And the only way items get on that Planned list is if you create a task and you give it a date. Next we have Assigned to you and these are tasks that come to you sometimes from Microsoft Planner but sometimes in a large organization from Microsoft Project a task that is assigned to you by someone else or some other application shows up here. When I flag an email then that flagged email is added to my Flagged email list. Earlier in the course I flagged an email that came from Suzan and here it is. These are emails I've flagged previously and I've taken care of every single one of them so this is working for me this flagging of emails. And then finally, when I create a new task, here in the to do list, this is where it lives. I can create other lists as well, and we'll talk about that in a bit. If I want to make sure that I order these webcam sliders today? I can right click and say Add to My Day. And now My Day has that item on it. If I want to create a new task, I can simply Tasks list and add a task. So if I need to review the project strategies document this weekend, I'm going to add it notice it's not starred, so it doesn't show up as important if I star it the Important list count goes up by one. It's not going to show as Planned because it doesn't have a due date but if I add a due date of tomorrow, then it will be added to Planned. Two lists then that you and I create items on. One, by flagging email the other, by adding tasks to the list. To add items to your day then if I wanted to make sure that I'm doing both of these today I'll simply right click them, Add to My Day, and My Day then has these tasks on it. If I don't get them done today at midnight, My Day will become empty, and I can go through exercise again. For any task I can add documents that would be helpful. For example, the strategies document I should just add that file to the task that makes it easy when I get ready to do the work, the document is right here. I can also add notes. When I'm finished with something that I'm working on, I can click here to mark it as complete. This is how I work in To Do.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.