Outlook on the web's message management features are similar to those in the desktop version of Outlook. In this video, learn how to use the Delete, Archive, Junk, Sweep, and Move To commands to manage messages.
- [Instructor] This movie is about some of the commands that we can use to manage messages. First, we have commands that appear right in the message. For example, this message asks me at the top, "Are you getting too much E-mail? "Do you want to unsubscribe from messages from this sender?" And I will typically see that if I tend to ignore messages from this sender, so it's making unsubscribe easy. Next, some content in this message has been blocked because the sender isn't in my safe senders list. And I have two choices. One is, well, show me the content. With the others to say, "I receive a lot of messages from firstname.lastname@example.org. "So I simply want to trust this content." And by doing that I'm adding that E-mail address to my safe senders list. And I won't be prompted then every time I get an E-mail from that E--mail address. Other options that I have are bulk options so I can delete one or many messages. If I wanted to select all of these messages there's Select All. So everything in the other tab has been selected or I can select one or more messages and delete those messages. And if I do, they will be sent to my Deleted Items folder. I've two places I can do this. The command at the top or the command over on the right-hand side in the preview pane. If I don't want to delete the messages but I want them out of my inbox, I can choose to archive them. And if I click Archive, there they went. If I archive or delete for a short period of time, there's an Undo button at the bottom that I can use. But as soon as I take another action or after a short period of time, that undo option is gone. But I still have Undo hanging out over here so I could undo and bring messages back. If I get messages that are junk, phishing, or messages from an E-mail address that I want to block, those options are here. So I select the message and I say, "In the future simply block "all of the messages that come from this E-mail address." And I'll be prompted to OK this because I won't see a message from them in my inbox again, it will go right to Junk E-mail. Similarly, if I indicate that it's phishing, I'll be reporting this to keep my information and other's people information safe. I'm going to skip Sweep for a moment and go to Move to. The Move to option allows me to move one or more selected messages to either the other tab of my Inbox or to Archive which would be like choosing that or to Drafts, to a new folder that create to a different folder. Or I can move all messages from this particular E-mail address. Now, this is the same dialog that I'm going to see in Sweep. So Move to, Move all messages from, and Sweep are really the same. And Sweep in this particular type of a move are powerful because delete an archive apply to the messages that I already have. But with Sweep and Move to, I can actually affect messages coming in the future. So check this out. I can say, take all of the messages that are currently in the Inbox folder from this E-mail address and move them to, and I can choose, the Deleted Items folder, the Archive, Drafts, a New folder, any choice that I wish to make. My second choice is if there is messages from the Inbox, in the Inbox from this sender, move them and every future message that comes from them. So I'm creating a rule about how all messages should be treated in the future. The third option is really pretty cool and I am using it more than I would have thought I would. Because what it says is for a recurring message like something I get once a week or once a month where I really only want to look at the latest message. It says, "Just keep the latest one and move the others." And then I can say, move the others to a different folder, to an Archive, and typically I choose Archive. So in this case when a new message comes in from the Office 365 Message Center, any older message is going to be moved. And then finally I can say, "If a message have been kickin' around my inbox for 10 days "from this sender, "simply move it." And in each of these cases I chose a folder that, that message will be sent to. The introspective about how it is that you are working in Outlook and if you find that you are often clicking on a message and saying, "No, I'm not going to read it now." Or you spend a lot of time moving messages, realize that there is so much of that that you could automate using Junk, Sweep, and Move to in Outlook on the web.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.