While managing incoming messages you can flag an item for follow up, snooze to a future time or date, or pin an item to the top of the Inbox. In this video, learn how to flag, snooze, and pin messages.
- I have Outlook on the web handling my low priority items by using sweep and the move to feature. How do I handle some of my other priorities? Well, I have an email from Susan Smith Webb, who I haven't seen since high school, but Susan's starting a small business and is saying maybe we could get together. That would be great. I'd like to spend some time doing a little research on this first. So I think what I will do with this is I'm going to flag this for when I have some additional time. And so this is now flagged for follow up. If I look at this message, it actually has a flag so that I can tell that I need to do something with it, and that's not going to get lost. A second option is to snooze something to a specific time. Now you'll notice that my flagged message from Susan is right here in my inbox. I have a request for a speaking engagement from Rachel Kulik, who's a special education teacher in Arizona, and she's looking for people who would Skype or FaceTime with her students. That's great. And what snooze does is it says, I want to see this again. I want it to come back as if it's unread and I want it to come back at a specific time. I'm offered always four choices, one today, one tomorrow, one on the weekend, and one next week are my choices that I'm given. And I can't change these if I want to choose a specific date and time to see this again, I could say, I actually want to see this later today, but I want to see this at 10 o'clock or at 11 o'clock or whenever I think today I'll reasonably be able to take a look at this. So I choose that and it's gone. It's snoozed. So where is it? Well, over on the left, I have a folders list. And if I scroll down, there's a folder called snoozed. And here is where this snoozed item will wait until the appropriate time when it will immediately come back into my inbox. There's one other thing that I can do with messages that's kind of cool so that I don't lose track of them. I want to return to Claudette Peterson's email, and I want to make sure that I follow up on it. It's very important. And so what I'm going to do is I'm going to pin this to the top of my folder. Here's the pin button right here. And now if I look at the top of my folder above today is where this appears. So if I wanted to remember to return to my coffee invitation from Susan, I'm going to come back and pin this one as well, because I can choose to flag and or pin a message. Pinning it puts it at the top of the tab in your inbox. Flagging it creates an actual flag that you can see, and snoozing it moves it to snooze, but when it comes back, it will come back as unread. Three different ways that you can manage your higher priority messages in Outlook on the web.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.