Add-ins extend the capabilities of Outlook on the web. In this video, learn how to install an add-in for Outlook on the web.
- [Narrator] Microsoft has partnered with other organizations to build add-ins that help you work more effectively, right out of your Outlook on the web inbox. Add-ins are programs or utilities that you can use to get more done with other applications. To install an add-in, first you create a new message form. And then if you look where the send and discard buttons are, to the right of that there's a more button and the bottom choice is get add-ins. You saw how easy it was for me to be able to attach a file that was stored in OneDrive, and that's because OneDrive is attached to Outlook. What if I have other types of cloud storage that aren't in use in my organization, things like Dropbox, Box? Well, I can add those as well because there are add-ins that have been built for them, and they're available to me here. Here's Dropbox, right here. And then are other add-ins that do lots of different things, add-ins that include things like a quick poll for Microsoft forms, or DocuSign if that's used in your organization but I want to look for Box's cloud storage, and here it is very top of the list. Now there are other things that are, have Box in their name so make sure you're choosing the thing you want but I would like to add cloud storage in Box. So I click, there are some licensing information that I might want to check out. I have in the past, so I'm not concerned about at this time, and I'm going to simply click Continue and Box has been added and it will tell me what I can do with this add-in. It says first I can launch the add-in to save content or take action, and it will appear up here at the top. Next while composing an email, I can launch the add-in to insert rich text and more, and then the third thing this add-in does is while I'm composing a meeting invitation, I can launch the add-in to insert content from Box. So all of these things are from Box. The add-in has been pinned to the email on calendar items for easy access. I could say I don't want that but actually I do, they've made it easier for me. So I won't unpin it, I'll just leave it here and close this and close this as well. And so remember that one of my choices was if I was composing a new message, I would have access to Box. Let's see how that works. Right here, Box-Attached from Box. So I would click Attach from Box and it might be that the first time I do this, I'll need to log into Box because it doesn't necessarily have my credentials. I have a different account, login with Box than I do with the Microsoft products since Box wants to display a window. Yeah, it's a login page. You won't have to do this every time but you're going to have to do it sometimes. If I enter my email address and password, it says the add-in will be able to read and write all the files stored in Box Manage Users manage app users. I'm going to grant access, and there we go. So when I want to add a file from Box to my email, after this very first time, it's all set up. And I'm going to close this so that you can see that, if I fire up Box the next time attach from Box, so this Box is working on your request, it's not asking me to log in again. It already knows who I am, if I want to search for a particular file, I can do that. These are in fact my files inbox, and I can attach any of them to my email in Microsoft Outlook on the web. This is how easy it is to extend the functionality of Outlook to be able to use other applications, other storage that you use on a regular basis. Here's the takeaway. I might be working in Outlook on the web and think, I wish it was as easy for me to be able to bring in a file that I stored in Dropbox. Why can't that be easier? That's a good time to think, I wonder if there's an add-in and go check and see. And just because the ad in you want isn't here now, doesn't mean it won't be there in the future. The add-in list that you see in Outlook on the web, is a growing list of add-ins. There are add-ins today that were not here six months ago, that were not here a year ago and in fact, there are a couple that weren't here last month. So check it out and see if the additional functionality you want is available to you simply by turning on an outlook for the web add-in.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.