When using Outlook on the web you want to switch frequently between Mail, Calendar, People, and Tasks. In this video, learn how to navigate through Outlook on the web.
- [Instructor] Here we are in Outlook on the Web. And I'd like to give you an overview of how the interface works in general. In the upper left-hand corner we have the app launcher, or the waffle, that you can click on in order to go to another Office 365 application, or to open a document that you worked with recently in Office, or to create a new Office document. We're going to skip over search because we will return to that in a bit. We have a chat in Outlook on the Web that you can use to chat with other people who are using Outlook, and it will take you to Microsoft Teams to do that. So if you do not have Microsoft Teams you won't be chatting. There are a few other Teams-based features here as well. Next, an overview of My Day. This used to be called Outlook Today. It will take a moment, but it will assemble your calendar and your to-dos for the day. So this is a way to stay focused on the work that you need to do. Next, a Settings button. The Settings button allows you to change various aspects of Outlook, and we will be back here shortly. Next, a Help button that allows you to search for help on a particular topic. And it assumes that you're first looking here on this page. So you can get help, give feedback, or go to the Outlook on the Web community. Next is a What's New button, and it looks like a little megaphone. And if you open Outlook on the Web and there's a number here, it means there's a new feature that's significant enough that you're being informed about it by Microsoft. And if you click it will give you information about that feature, a little thumbnail here on the left. A small illustration. It adds school calendar, so there's a little school bus. You can click Try it to immediately try that feature. If you don't have time, don't worry. They'll hang around here for a while. Notifications, and these are notifications that are coming to me from the Microsoft 365 notification center. And then finally, this is the account manager for my account. If I click here it will show me, my email address, my status. Right now I appear like I'm away so there's a small yellow clock that appears in the lower right-hand corner of my profile picture. I can choose to be available. Notice, green light. To show that I'm busy or do not disturb. And your status can change automatically based on what's on your calendar. My office profile page is accessible from here. My account, I can open another mailbox if that's something I need to do for my work, you know who you are. And finally, I can sign out, which I would do if I were working on a computer other than my own computer, or if I were working on a computer that was mine, but I shared with other people who could also get into my account. So if I were leaving the computer running, but I needed to log out, I could sign out of Outlook on the Web. That's a good practice. Here in my inbox, on the left-hand side, I have the left pane. And these three lines are used to toggle the left pane to close it or to open it. We're going to spend a significant amount of time in this left pane in movies that are coming up shortly. I'd like to draw your attention to the four buttons at the bottom which connect you to Outlook on the Web Mail, Calendar, People, and To Do. These are the four applications that make up Outlook on the Web. No matter which application you are in, the search box searches in that application. So if I wanted to search for something in the calendar, I would begin by clicking the calendar button to go to the calendar. In each of the applications, above the left pane is a button to create a new whatever it is that application has. A new email in Mail. A new event in a calendar. A new item on the To Do list. Information about a new person in the People application. New contact. Each time you switch applications it takes a moment to load. And so a strategy to be able to work quickly between applications is to right-click and to open that link in a new tab. So if I wanted to keep the contact list, my People app open, I can right-click on the calendar, choose Open link in new tab. Here's my calendar. And here are my people. And I can simply drop back and forth from one to the other. In each of our applications, they're designed in a similar way. On the left-hand side, a left pane, which serves as a map to this application. Here are my folders, my groups and so on. Then a general list, and when I click on one of the items here, more detailed information. Here we're looking at People. If I go back to the Mail application, and notice how quickly it loads now that it's been loaded once, if I choose my inbox and choose a particular piece of email, then I see that email here in preview on the right-hand side. So you'll find that the four applications work in a similar way, which makes it relatively easy to be able to work with Outlook on the Web.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.