When a meeting request arrives in your email, Outlook automatically places the meeting on your calendar and marks it as tentative until you respond to the meeting invitation. In this video, learn how to respond to meeting invitations.
- [Instructor] When someone invites you to a meeting, it shows up first in your mailbox, so Griffin Snow has invited me to a mockup of the second quarter report. I can RSVP and I'm being told right away that I don't have any conflicts with this on my calendar, so let me open the meeting form by clicking RSVP. I get to see that it's on Wednesday, May 13th. I scroll down. It's from 1:30 to 3:00. I can RSVP to this event. My choices, yes, maybe, no. I can add a message to Griffin. Don't need to, but can. (typing) Need me to prepare anything? And I can choose yes, I'm going to come, and when I do this is whisked out of my inbox and the only place I will see this is on my calendar, so if I go to my calendar, this was on the 13th. Second quarter markup, so I'm going to click Griffin Snow invited me and I've said yes, I'll attend, but maybe as I get closer to the meeting, I can't attend, and in that case I could change this to no. Says I accepted. Reggie Tupp didn't respond yet, and I'm emailing the organizer and saying no, I won't attend. Can we move this to start 30 to 60 minutes earlier? It's just a question. Now, in the meantime I could actually go into the calendar and take a look and see if Griffin's available then, but I've now said I'm not going to attend. If you're going to not attend or attend, in either event you should notify the meeting organizer. You can turn this off. You can say I'm going to not attend and I won't let you know, but the fact that you can choose to attend or not attend and not notify someone is really meant for non-human processes for a workflow, for example, that doesn't need to be notified of something. It's kind and courteous when we're meeting with other people if we're going to be there to let them know. If we're not going to be there to let them know. So now I'm saying can we move this to start 30 or 60 minutes earlier, or I might say maybe I'm not exactly a no. I'm going to actually copy this and I'm going to discard this. I'm going to change my yes to a maybe and say can we move it to start 30 to 60 minutes earlier, and I'm going to send. Now, here's the trick. In doing that, I didn't move the meeting, but I've asked to have it moved up, so it would be really wise of me to mark this off and say hold for the Q2 meeting because it would be really frustrating to Griffin and to other people in the meeting if I've asked to have it moved and then I somehow let something else slide in there on my calendar, so I can do this and I can show this as tentative as well, but notice that because I said I'd only maybe go, my meeting now has been marked as tentative. It's not locked on my calendar. It's not as solid as presentation in my office. I don't want to change my mind about meetings too many times and I don't want to wait too late to change my response to a meeting because other people's calendars are moving as well and they're making decisions about their work life based on commitments that I have made. However, if I do need to make a change, I can, and it's easy for me to respond to meeting invitations, not only here in the calendar, but also to RSVP directly from the mail app.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.