In Outlook on the web, only the meeting organizer can update or cancel a meeting. In this video, learn how to manage meetings you created.
- [Instructor] I'm working a little after hours. And so if I look at my meeting, I'm not surprised that Robert Moline and Griffin Snow didn't respond yet. If I edit this meeting, I can update it. There are some other choices that I can make as well as viewing the status. For example, because I organized this meeting, I have the ability to look at the tracking to see who did or didn't respond in here on the forum, as well as when I initially click on the meeting. And notice as to people haven't responded yet. I might think it's helpful if people get a reminder about this meeting, not just an alert, but an actual email reminder. So I might want to say that 30 minutes before the meeting, it would be good if the people who are attending the meeting, get an email reminder. Remind me 30 minutes before the meeting. See you in a half hour to work on our presentation. Now, by default, this email reminder is coming to me but because I'm the organizer, I can send it to all the attendees. Simply save this along with meeting. If I need to change this later, I can come back and change it. Remind me 30 minutes before and with email, and at the email reminder. And so I can modify this in any way that I need to. Another way to update the meeting is to add more people. For example, if I would like to invite Charles Woodwick to the meeting. And sometimes when I'm inviting people who are busy and I'm inviting them as a courtesy, I might want to make them optional attendees. Charles has a lot of irons in the fire right now. He's our HR guy and there's a lot to deal with in helping people transition to working at home, so I'm going to make him an optional attendee. If he can come that's great, if not, that's great too. I can drop into the scheduling the system. See if this gives us any additional information. Looks like this is fine for me. It shows us red because this is actually the same meeting, I'm going to click that I'm done here. Says I'm unavailable, but I'm unavailable 'cause I'm working on the presentation. Just a little interesting thing that's happening right now, with the app. And at this size, I probably should have a room, so I'm going to choose the IT conference room and check it if you have the ability to meet in a particular room. I might also want this to be a meeting that's held in Teams as well, so that everybody doesn't have to be in the same room. That's a good idea. Nobody has responded to this yet. But I will expect that people will begin responding when they come into work in the morning. There are a variety of reasons we might want to make an update to a meeting. We might want to add documents, add an agenda, change the time, change the location, add more people. But really, there's only one way to update a meeting. Open the forum, make whatever changes you're going to make, and then once again send to distribute it to all of the people who have been invited to the meeting. The meeting organizer is the only person who can update the meeting. And the meeting organizer is also the only person who can cancel the meeting. If you decide to cancel, click the Cancel button. Enter whatever text you would like to have people see and click Send to send the notification that this meeting has been canceled. We'll reschedule after we confirm the new presentation date, send, the meeting is removed from my calendar, that tentative meeting, the meeting is removed from my calendar. When other people see their calendars, they'll have a meeting that has been updated and the update will be a cancellation.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.