The My Day feature has two purposes, copying Outlook items between the apps and planning your daily work. In this video, learn how to use My Day in Outlook on the web.
- [Instructor] Outlook on the web has a feature called My Day. I actually think of it more as two features. Here in the to do list, My day is a way that I can organize the work I intend to do today. However, in mail and in the calendar, My Day becomes a way that I can copy content between the applications. To be able for example to take an item that's in mail and create a task from it or to take a task and put it on the calendar. Let me show you what I mean. Earlier today, I had a question about a wind power layout and I replied affirmatively that I would be happy to take a look at it, but I still need to take a look at it. So my question is, how do I make sure that this gets done? I could flag it. Another thing I could do however, would be to open the My Day pane. This shows me the tasks for the day. I can grab this wind power layout and drag it in here and drop it either as a task or as a calender event. I'm going to drop it as a task. Here's the wind power layout added to my task list. If I go back to my tasks, there's the wind power layout. Again, it sometimes takes a few seconds for it to get here and I'm impatient. So, that's one possibility. I can work in mail and create a task item directly from an email message. And to be clear, I can also create a calendar item in exactly the same way also using My Day. So Barbra Brown wants to catch up over a virtual lunch. I'm going to drag this and add it as an event. And now, I'll be opening the calendar. And I simply need to set a time for this event. Am I available at noon for an hour? Yep... Already pre-addressed. Send... It's very easy to open My Day and simply drag and drop items to copy them into the calendar or to copy them into the tasks list. What else can we do? Well, I can go to my tasks list. I have a task I created earlier, review project strategies document. And I would like to be able to plan some specific time for that. I'm going to open my calendar. And I'm going to open My Day. And here's my task. Review project strategies document. It's got a handle here, six dots. I'm going to grab it. And drag it right here. Resize it... And I've now created a calendar item to accommodate that task. The calendar and the to-do list together can be used to be able to help manage your work life. So, tasks by and large should be things that take a relatively short length of time. If something is going to require 30 minutes, an hour, half a day, two days, it doesn't only belong on a task list. It really belongs on your calendar because real work takes real time. There's one other use of My Day and the other use of My Day is how we use it in the to-do application. You see, My Day gets cleared out at midnight every night and then after that, you can drag items into My Day. So, at midnight and a 12:01 and 12:02, this was what My Day looked like. But as I started planning my day, I looked at different items. Well, this is due today. So I need to take solar usages, right click, add it to my day. What else do I need to do today? Well, I'm already reviewing this project strategies document. I just create a time for it, but I can still add it to my day and I can answer this email about the at home workforce because I'll have time to reflect on that. It's actually tied somewhat to our project strategies. So I've added each of these to my day. It doesn't move them. My Day is simply an accumulator for the work I intend to do today. During the day as I complete tasks, I'll check them off and at midnight, anything that isn't done gets removed from My Day. So it starts fresh again. Within the to-do list, this aggregation to create today's work is the purpose of My Day. But between the applications, My Day is used from the inbox to be able to take email messages and then create either calender items or tasks. And in the calendar to take items from the task list and allocate appropriate time in the calendar, so they can be completed.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.