While working in Outlook on the web, it's important to know how to navigate in the Calendar. In this video, learn how to use the commands in the Outlook on the web Calendar interface, including the Calendar view, Date Range, Date Navigator, and Split Calendar.
- [Instructor] Before we create any more appointments, let's take a look at how the calendar itself works. At the top, we have a search box and this search box is going to search in calendars. It provides me with some suggested searches. So if I choose Rob Molina, what it will show me, our calendar appointments I have that include Rob. I can also schedule a new meeting with Rob or I can add his calendar to my list of people's calendars. Or if I'm looking for example for presentation, it searches and it finds working on presentation and the presentation itself and perhaps there's some mention of presentation in this community meeting from last year. Click back to return. Over to the right, we have a button to share our calendar and a button to print our calendar. These arrows allow us to move through the calendar by whatever increment is selected. So right now, they are taking us week by week through the calendar. If I'm looking at the calendar by day, then this is going to move me forward and back one day at a time and in the same way a month, one month at a time. If I'm looking at months or weeks, I can actually choose different years. And different months in those years. With weeks, I can choose different years. Different months in those years and different weeks in those months. No matter which view I'm using, clicking the today button always brings me back to today. On the left hand side, we have the date navigator and I can use the date navigator to say show me this week or that week... Or any other... Week that I wish. If I'm looking at specific days, I can use the navigator to choose which day I would like to see and note, you can always tell what day today is. Below this, I have a list of calendars. I have my own calendar. I've loaded the U.S. holidays calendar. I have some birthdays on a birthday calendar and if I open another calendar, it will open right next to this one, so I can view them together. And then, I belong to some Microsoft Office 365 groups and those groups also have calendars. Solar Installs for example has a calendar and one of the benefits of having a group is that that group can keep a calendar of its own. It can have the activities of the participants or people's vacations. When I'm looking at a day view or a week or work week view on the left hand side, I have a time scale. Currently, this time scale is breaking the day into 30 minute increments. And that means that the smallest appointment I can create is a 30 minute appointment. I can't create something that's 15 minutes long or 45 minutes long or anything that's not 30 minutes at a time. Many of these choices are customizable. When we click settings... And view all Outlook settings and then choose calendar... Appearance we can determine if we want to show hours in 30 or 15 minute increments. What the first day of the week should be. There are people who really like Sunday as the first day and Saturday is the last day. What days should be displayed when I choose work week view and what time of the day I began in and working. For me, I actually have a job that's a nine to six job. Typically and so the current time zone for my meeting hours is 9 A.M. to 6 P.M. That means that if someone's looking for a time I'm available, those are the times that they will be offered. And if your business includes week numbers, for example, in the hospitality industry weeks one through 52, you can turn that on. If you've used Outlook on the desktop, many of these options will be familiar to you. I can also change my event appearance from light to bold. And when I do, this is what bold events look like. And if I show my work week as Sunday through Thursday, 9:00 A.M. light events and save... Here are my light events and there is light shading during the time I'm not working, before and after my working hours. And you'll notice now that I am working Monday, Tuesday, Wednesday, Thursday and Sunday. So two settings are controlling the days of my calendar. I said my work days were Sunday through Thursday, but I also indicated that I wanted to have Monday be the first day shown in my calendar. I'm going to change that back to Monday through Friday. And click save. I like my weekend being at the end of the week. And this is a way that I accomplished that. I'm going to switch back to today and I will see you in the next movie.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.