Outlook can be overwhelming at first glance. In this video, learn how compartmentalized each area is and how it can help you stay organized.
- [Instructor] Outlook is a complete personal and professional organizer. It's part of the Microsoft Office suite. You can add multiple email addresses that you have. In this case, I have an Office 365 account that I've added, and I also have a Gmail account down here. I can switch back and forth between both email accounts very easily. I can also add folders and file all of my email into particular folders. I can set followup flags on my emails if they have actionable items. And in fact, Outlook can even detect that your emails have actionable items right in there and ask if I want to set a followup flag. There's also a calendar in which you can add personal appointments, and you can create meetings with other colleagues. You can put in as much or as little for each meeting invitation as you want. And you can even use a scheduling assistant to find out when your colleagues are available so that you can schedule a meeting when nobody's busy. They can also send you meeting invitations, which can get automatically added to your calendar and you'll get marked as busy for that time. In the People Section, you have a full contact manager in which you can easily add contacts from emails, and you can create notes about who those people are. I'll cover these last two options in detail in my Outlook essential training course, but you can also use Outlook as a task manager. It can remind you of personal or work tasks and you can even categorize them to tell them apart. Finally, if I click on the three dots, I can enter the notes area. This is where you can leave yourself post-it type notes, which can even stay in your desktop when Outlook is minimized on your computer. For this course, I'm going to start right at the beginning. I'll walk you through adding an email account and understanding the navigation just a bit better.