Messages can include previews, attachments, and inline images. In this video, learn how to work with all three in Outlook on the web.
- [Instructor] There are three types of things that can be included with messages. Attachments, hyperlinks and inline images. I want to start with hyperlinks. The email that I sent earlier... Included a hyperlink. This is what I typed in. But when I sent this email, Microsoft Exchange went to this webpage and grabbed a preview of the web page that had been specified by the page designer. Sometimes, the preview will be much more than this, but all I had to do was type the hyperlink and this is just a slightly more attractive, more hospitable version of the hyperlink. So, that's what happens when you include a hyperlink in Outlook on the web. This message includes an image. And when a message includes an inline image like this, if you click on the image, the image will open in a new window. On the right-hand side, you see our email. And then the left hand side, we have the ability to download this image, to view it full screen... Or to print it. And after you download it, you will have a choice to go to your download folder and to save this image in OneDrive for example or in SharePoint or in Teams. What if I wanted simply to save this and I didn't want an extra step? Well, my browser will also allow me to do things with this image. So, back in my original email, if I right click on the image, I'll have choices about it. Now, originally when I right click notice I had choices, none of them had to word image in them. I was a little too quick. If you right click on an image in any browser, you should have choices that make a clear this as an image. I can open the image in a new tab. The one I would use here the most though would be to save the image as and because I have file save as, I can then send it directly to my OneDrive if I wish. Next, I have attachments that are documents or are files. Now if an attachment is a file that's a picture, jpeg, some sort of image, it's going to work just like this image did. But Samantha has sent me a document that's a Microsoft Word document and that has some other options. I can download this document. If I click the more actions button, the down arrow, know what I can save to OneDrive as well as download, but it's preview here that's really wicked. When I click preview on the right hand side, I have the email text and on the left, I have the document. And here to me is the first great feature. Sometimes I get an email that's a lengthy overview of a document and then I have the document. Now I can have them both in the same window. I can be reviewing the resume while reviewing Samantha's comments about the resume all in one place. That's the first thing I like. Next, I can send this to an immersive reader if I want to have this read to me. I can print from here. I can search in this document. Perhaps I'm looking for a particular type of expertise. I want to know if Rebecca has spent any time as an analyst. Clearly, yes. Any time with kids? Yes. So, find works nicely. To the right, I have the ability to translate as well. At the top, I can save directly to OneDrive or to download. Those were options that I had over here in the original email message. But here's the option that's the game changer, edit and reply. Because when I click edit and reply, a copy of the document is created and it is attached to a reply to Samantha. So note, here's my original email that I received from Samantha. This is my reply. A copy has been made and I can now edit in this copy. And any edits that I make would be sent back to Samantha when I click send. This is not particularly useful for a resume, but it's useful for many many documents where someone asks me to make some changes, to reflect on a document. I can go to review and I can turn on track changes before I begin, so that it's clear to Samantha when I send it back what's been changed. I can make comments in this document. The features of the online version of Word are available to me right here in this document. Including leaving comments, including formatting and so on. If I wish I can actually print a copy of this document from here without having needed technically to it. When I'm all done, I simply click the send button to send this document with any modifications that I've made. Winging its way back to Samantha. And if I decide I don't want to do that and I discard this, not only am I discarding the email that I'm no longer sending, but I'm also discarding this copy document that I've making changes in. My third choice is to click the more menu and note that I have the ability to save this as a draft. But I could have done that simply by closing this window and the copy document of the resume with any changes I would have made as well as the email back to Samantha will be saved in my drafts folder. When I look in my information viewer, I can tell that there's a draft and if I click, I will immediately be taken to that draft to work on and can continue editing in this preview in Outlook on the web. This doesn't work with every single type of document, but click preview and if one of the choices that you see is the ability to edit, give it a go.
- Identify the ways to access Outlook on the web.
- Review options for sending emails and copying other recipients on emails.
- Describe methods to reply to emails that best utilize the features of Outlook on the web.
- Explain the various processes in creating calendar items.
- Distinguish between the three ways to create meetings in Outlook on the web.
- Differentiate between the various functionalities of Outlook on the web in utilizing lists.