From the course: QuickBooks Online Tips and Tricks

Adjust transaction numbering

From the course: QuickBooks Online Tips and Tricks

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Adjust transaction numbering

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- [Narrator] QuickBooks automatically increments transaction numbers for things like invoices, sales receipts, checks, and journal entries. If the transaction numbers have gotten off track, it's easy to get them back. QuickBooks Online increments from the last number used. I'm going to go up to the top left and click plus new, and then choose Check. In the check window, I'm going to select a payee, let's say the mechanic, and then head over to the check number box. Right now, print later is turned on, so the check number says to print. When I turn off print later, then I'll see the next check number in the sequence. In this case, it's 1802. But let's say that you look at your checkbook and the next check that you have is 1820. Maybe you spilled coffee on a book of blank checks. All you have to do is fill in the check number that you want to use and then I'm going to fill in something simple in here. Maybe it's category of repairs and maintenance and I'll make the amount $100. Now I go down to the bottom right, I'm going to click the down arrow and choose Save and New. That saves the check that I just wrote and you'll see that the check number box is filled in with the next number in the sequence, 1821. I'm going to click the X up at the top right to close that check window. And that's it. When you set the transaction number on a transaction, QuickBooks Online picks up renumbering from there.

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