It may be possible to create separate and sequestered spaces for sharing files with your external partners. This video helps you to understand some of the ways of doing so and be able to explain the benefits.
- [Instructor] One good practice that you may want to follow … to help keep your documents secure, … create a separate and sequestered space … for sharing files with your external partners. … Now, this could take the form … of a separate SharePoint library … or a separate folder in Google or Box, … or even go so far as a separate server … that's reserved for partner access. … The benefits are obvious. … If the space your partners use … contain only information that you want them to see, … the chance of exposing other files drops dramatically. … Now, I have a confession to make. … I find permissioning at the folder level … to be confusing and inefficient. … I've seen sensitive materials be exposed to the wrong people … because they were stored in a folder … within a folder within a folder. … And although the information wasn't granted … to the external partner in that folder, … it wasn't realized until too late that they had access … because the permissions were overridden … by those granted three levels up. …
- Identify the group of people to be notified when making a document policy or procedure change.
- Recognize which types of documentation requires higher levels of security.
- Name the two rights available at folder level during collaboration.
- Recall the purpose of version control.
- Determine which application allows multiple libraries with custom permissions.
- Identify the term used for add-ins within the SharePoint application.
- Explain the most common cause of data breaches.