Collaborative tools provide both opportunities and potential pitfalls. This video goes over some of the benefits and possible problems caused by both live coediting and check-in/checkout protections.
- [Instructor] Let's talk about collaborating on files, … both with coworkers and with external partners. … A lot of tools these days … allow for live co-editing of files stored online. … You can do this in Google and in Microsoft OneDrive … and SharePoint. … However, there are differences between them. … Google Docs defaults to allow anyone … that you've shared a document with to view the file. … Now you have to actively give permissions to edit … by going into the advanced settings … and then changing the settings to editor. … But once you've done that, … there'll be able to work with the file. … Once in here, you can also take away rights to share … with additional people or even to download the file. … I have a personal preference for Microsoft SharePoint. … It's the system that I'm the most familiar with … and the one that I think gives the most amount … of flexibility and control. … If it's set up right, … you can set multiple levels of permissions … based on groups at the library level. …
- Identify the group of people to be notified when making a document policy or procedure change.
- Recognize which types of documentation requires higher levels of security.
- Name the two rights available at folder level during collaboration.
- Recall the purpose of version control.
- Determine which application allows multiple libraries with custom permissions.
- Identify the term used for add-ins within the SharePoint application.
- Explain the most common cause of data breaches.