From the course: Information Management: Document Security
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Links, not attachments
From the course: Information Management: Document Security
Links, not attachments
- [Instructor] There is a widespread business practice that needs to stop, attaching files to emails as the way of sharing them. Wait a minute, I hear you saying, "How do you expect me to share information if I don't send it as an attachment? Are you nuts?" Well, maybe I am, but let's think about this for a moment. Do you realize that every time you attach a document, you have also created an additional copy of the document for every person on the email chain and that you have no control over what they do with that document, how they change it, who they share it with? If you're trying to keep your documents secure this more or less makes all of your efforts in vain. There is a much, much better way of sharing files that works with all online file sharing tools and many internal tools as well. Don't share a file, share a link to the file. Let me show you in SharePoint. I want to share this file with a coworker, so I…
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