Sending email attachments is inefficient. This video describes how email attachments create opportunity for bad data and are inherently less safe than sharing links.
- [Instructor] There is a widespread business practice … that needs to stop, attaching files to emails … as the way of sharing them. … Wait a minute, I hear you saying, … "How do you expect me to share information … if I don't send it as an attachment? … Are you nuts?" … Well, maybe I am, but let's think about this for a moment. … Do you realize that every time you attach a document, … you have also created an additional copy … of the document for every person on the email chain … and that you have no control over what they do … with that document, how they change it, … who they share it with? … If you're trying to keep your documents secure this more … or less makes all of your efforts in vain. … There is a much, much better way of sharing files … that works with all online file sharing tools … and many internal tools as well. … Don't share a file, share a link to the file. … Let me show you in SharePoint. … I want to share this file with a coworker, … so I right-click on the file and then I click Share …
- Identify the group of people to be notified when making a document policy or procedure change.
- Recognize which types of documentation requires higher levels of security.
- Name the two rights available at folder level during collaboration.
- Recall the purpose of version control.
- Determine which application allows multiple libraries with custom permissions.
- Identify the term used for add-ins within the SharePoint application.
- Explain the most common cause of data breaches.