Tables help to organize information into rows and columns. Learn about how to add a table, add content, choose a style, and format cells and cell contents.
- [Instructor] Sometimes information is easier to view and understand when it's organized into columns and rows, that means using a table which we can do here in Word Online with some limitations if you're used to working with tables in the desktop version. We're going to go down a little bit further into our Hansel and Petal document and click on the blank line between our paragraphs if you're following along. Otherwise just click anywhere in the document you're working with to insert the table where our cursor is flashing. We go up to the insert tab here on the ribbon. Notice there's no table tab up here. We go to insert to find the table dropdown, click there and you'll see that grid that allows us to hover over the number of columns and rows that we want to start with. Of course, that can be modified. We can always add or remove columns and rows after the fact, but this'll be our best guess. We can go to insert table if you prefer to type in the values. Click insert table. You can see the number of columns and rows defaults to five and two, but we can click in there and type in the number of columns, I'm going to go with two, and the number of rows, I'm going to click down there. You can use the arrows to bump it up or down or you can simply type in the value. I'm going to start with five and click okay. That inserts our table where our cursor's flashing and as you can see, the columns are of equal width, and the table itself goes from margin to margin. That's just the default and, of course, we can make modifications. The modifications we can make to a table are again limited compared to those that we might see in the desktop version of Microsoft Word but let's start with some formatting. Before we even add any content, you're going to notice that there are some options with the table ribbon now selected. You can see the table tab up here. There are some table styles we can choose from to get a nice headstart with our formatting. Click the dropdown and you'll see some plain tables, some with grids, you can see list tables if we were listing items. I'm going to go with this one right here which is grid table five dark and the accent one. You can see it does have what appears to be a header row and a header column down the left-hand side and then room for additional information on the inside. So let's go ahead and click that and it's automatically formatted. Now you can see we have this top row which really is two different cells but it looks like one because we don't see the border in between. And, of course, we can click and drag across those two if we want to merge them. When you release, you'll see a popup toolbar with some options but we can also go up here to the ribbon and click merge cells to turn that into one single cell. Now we can change the alignment, that is an option, choose a line. We'll go center center. Now our cursor's flashing in the center and we can type in something like, how about, User Conference 2020 Admission. Now we can list some different admission options. Now if you don't like the alignment, no problem. You can always go back to align and try left align. That might be better. Now we'll go down into the next cell just by clicking below the title and we'll type in, how about, one day. Use the down arrow or cursor on your keyboard to go down to the next cell. We'll have a weekend admission price. Go down one more and type in full access. All right, so maybe we don't need that last row. Click anywhere in that last row and you'll notice there is a delete dropdown here on the ribbon. Click there and you can see we can delete the entire table, the column we're in or the row we're in. We want to delete the row so let's choose row and you can see how it's removed. Okay, now go back into the table. This time we'll click on the right-hand column, second row and notice when we go in between these two there's a double arrow pointing left and right, that means we can now click and drag the border over. I'm going to drag it over closer to my full access, that's the longest item in the third row and release. It gives me extra room here and we probably don't need all of that so we can go to the right edge now and then drag that in. So we're really changing the look of our table. With the cursor flashing, we can type in some prices. How about 99? I'm going to use the cursor keys to go down. For the weekend pass, I'm going to type in, how about 149 and we'll go down and for full access, how about we go with 199 like so? Okay, those might look better if they were lined up centered or maybe even to the right. Let's select those cells and we can select multiple cells in the table. If you don't see what you're looking for here on the popup toolbar, you can always go back up to the ribbon, make sure table is selected, click the align drop down. Let's try these over on the right-hand side and center. That might be better. And if we want, we can adjust the margins. Drag that over, make it a little bit smaller, maybe even go in between to create a different feel. Now, the formatting we see for our table is based on the style we chose but of course, if we wanted to change that, we could click on the cells, where we want to change the, how about, shading for the cell, and there is cell shading that appears here on our dropdown on the popup toolbar. It's also on the ribbon. If we wanted to choose a different color, we could do that. Let's go with a very, how about a very light, light green? Select that, click in the background outside the table to see the end result. If you don't like that, go inside, select those cells again. This time I'm going to go up to the table ribbon, click the dropdown for cell shading and at any time we could choose no color or white. Look what happens when we choose white and then click in the background. It doesn't look like there are any borders and you'll notice that's missing from the ribbon and the formatting toolbar that pops up. We don't have any border attributes that can be changed here, one of the limitations when working with Word Online. So I'm going to go back to those, knowing that this table style uses white borders and choose some cell shading. I'm going to to a light, light blue instead, click in the background to see the end result. Not bad. So when you do need to organize content into rows and columns, we can work with tables here. Just keep in mind that you may be limited in some of your options if you are used to working with tables in the desktop version of Microsoft Word.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents