Certain documents require different page sizes, margins, and orientation. Learn about how to format an entire document with layout options.
- [Instructor] Just as we can format text and paragraphs in a document here on Word Online, we can also format the entire document. There are layout options you should be aware of. For example, paper size, margins, orientation, all of which can be modified and we're going to explore that as we continue working with our "Hansel and Patel User Conference 2020" document, HandPUC2020 if you've been following along. We're going to start by going up here to the layout tab on the ribbon. From here, using this new view of our ribbon you can see access to margins, orientation, here's the size of our page. You can see indenting and spacing options here, as well. When we go to the expansion arrow to switch back to the classic view, you can see that layout you're maybe accustomed to seeing using the desktop version of Word, for example. I'm going to go back to the arrow to switch back to this new view and let's start with our margins. Click the dropdown. You can see currently selected is the default normal option, which is a one inch margin all the way around: top, bottom, left and right. If you need more space on your page for content, you don't want it maybe flowing onto another page, you can go with another preset, like narrow, which switches your margins to a half-inch all the way round. And you can see how that looks different on our page. Let's go back to margins. There are other presets to choose from, moderate, wide. You can see the 2003 default had wire margins at the top and bottom, then the left and right. And then of course we can go to custom margins to set up our own settings. Let's go to custom margins and let's change the top from the current selection of a half-inch to 1.5. Now, you can use these little arrow to bump it up; that could take a while. Or select what's there by clicking inside and type 1.5. Now use your tab on the keyboard. That will move you to the left. I'm thinking the left should go back to one, so we'll type in a one, hit tab. The bottom we'll make the same as the top, 1.5, and hit your tab key to go the right and we'll switch it one, as well, and click OK. There, that looks better. I like that look. Now, let's go to the orientation. The default orientation is portrait and if working with the default size, 8.5 by 11, that means it's 8.5 across and 11 inches down. Turning it on it's side is an option for certain documents and as you can see with the orientation set to landscape, it's a totally different look. Now, we can get a better view of our document by changing the zoom levels. We can do that from the view tab. From the view tab, one thing you'll notice that's missing is the ruler option. Turning rulers on the left and top is not something we can do here in Word online, but we can adjust the zoom level. Click the dropdown to see presets. If I want to zoom out to 50%, for example, I get a good feel for the layout. I can't really see or read the content very well here on the page, but I can go back to the dropdown and try another preset, like 75. Or click the dropdown and try fit. Automatically it's going to fit the left and right margins and you'll need to scroll up and down to see content that's greater than the height of our screen here. We can go quickly back to a 100%; it has it's own button. And if you want, click the dropdown here if you wanted to set up your own, click inside and type in something, for example, maybe 80% would be ideal and hit enter to lock that in. Okay, let's go back to 100% now as we continue. I think we should switch our orientation back to portrait. Remember, that means going to layout, orientation and choosing portrait. The different size presets include, letter, 8.5 by 11. Legal, which is a little longer, 14 inches. There's executive, A4, A5 and of course you can set up any custom page size from here, as well. But we'll click in the dropdown and leave it as is. I think we've changed the appearance of our document thanks to at least a couple of the layout options here to suit our needs for this particular document.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents