In this video, learn the basics of fonts and know how to change the font and font attributes for selected text relevent to the document type. This includes changing the font face, the font size, as well as the font color.
- [Narrator] Once you've added text to your Word document, you'll probably want to think about making it more visually interesting, and easier to read. There are a number of formatting options you can apply to do just that. That's going to be our focus in this chapter. As we continue working with our Tech Connect document, you can close up any version you might be working with and open up this one: Tech Connect zero three zero one from the chapter three folder of your exercise files. So as you can see, it's a very plain-looking document. A lot of text, and that's all it is.
And it's not all that nice to look at. We can make some improvements to this, using some formatting techniques, we're going to explore. Let's start with the font that's being used throughout this document. Click anywhere, in any of the paragraphs, and go up to the ribbon with the Home tab selected, here in the font group, you're going to see the name that's being used. In this case, Times New Roman. You'll also see the size that's being used. The font size set to 11, and that's the same throughout. We could really add some interest by changing up font sizes, font faces.
So we can change it from Times New Roman to something else. Let's start with the entire document. Perhaps you don't wanna work with Times New Roman. Something else might be better. Well the first step is to select everything. Use your keyboard shortcut, Control + A, as in "all". Go ahead an do that, and you can see everything is selected. Next we can go right up here to this font group on the ribbon, click the drop down next to Times New Roman, You can see it's highlighted. And let's choose something else. As you scroll down the alphabetical list, you'll see there are many, many fonts to choose from.
Now, you might not see the same list that I see. It all depends on your installation. But we're gonna go down to one called Calibri. Go ahead and select it. Notice as you hover over these, you get a nice real-time preview in the background, of what that's going to look like. Here's the light version of it. You can see there's many to choose from. Some would not be useful in our scenario, with a long document, but might be good for titles, and depending on the type of document you're creating. Let's go to Calibri and select it.
Notice the entire document is changed throughout using the new font face, Calibri. Looks pretty good. Now the size might be a little bit too big for this document. Let's select everything again. You know the keyboard shortcut: Control + A. And we'll go to the size drop down here. And let's change it to 10. Now you'll also notice buttons next to this, to bump the font size up or down, by the increments that we see on this drop down. So I wanted to make it bigger.
It goes up to 11. Then up to 12. Let's knock it back down, with a couple of clicks, to 10 points. Now you can click anywhere in the background, to see what that looks like. Already it looks very different than what we started with, and we've only made a couple of changes. Let's go to specific text now, which means selecting it first, and then applying the change. We'll go to Tech Connect, the title. Click in the left-hand margin once, next to Tech Connect. And you can see the entire paragraph, even though it's one line, it does have a return at the end, is selected.
There's also this little pop-up dialogue that appears where we can use the formatting toolbar, using most of the options we see up here, in the font group. So, let's try that again. Once you click it, that appears, and you can go directly to it. You don't need to go up to the ribbon. So if we wanted to, for example, bump up the size, I'm thinking Calibri's fine, but the size, I'm gonna click the drop down here, and I want to go to, let's say 60.
So we get down to 48 and realize, the next one is 72. How do we get 60? Right inside this field, we can backspace over the 10, type in "60", and press enter. There we go. Now it's still selected, or highlighted, so we can apply additional changes here, if we wanted to, as well. For example, maybe we want to change the color. The font color has its own drop down as well. We all see theme colors. Themes are what can be applied to entire documents.
Color schemes are part of the theme. And you can see there are a number of different shades of yellows, grays, greens, etc. Let's go to the fourth column here, which is blacks and grays, and we won't go right to the bottom. We'll go to the second from the bottom, a very dark gray called Blue-Gray, Text 2, Lighter 25%. You can see that pop up as you hover over it. Give it a click. Click in the background now to see what that looks like. That's coming along. Other things we can do like bolding, italics, underlining.
And again, we would probably apply those to selected content. Looking into some of the other changes and groups of changes that can be stored in things called Styles, as we move through this chapter.
- Explain how to save a new document.
- Distinguish between Cut, Copy, and Paste and describe how to use them.
- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.