Documents created with Word Online get stored in the cloud. In this video, learn about how to close a document and use OneDrive to locate, open, and manage files from your browser.
- [Instructor] Now that we understand how Word Online is automatically saving and updating our files as we work on them using the cloud, it could be onedrive, OneDrive for Business, SharePoint, for example, you need to understand how we go about managing our files, closing them up, getting back to the files that we've worked on. That's what we're going to explore in this movie with our Hansel and Petal document we've been building here. Now, different browsers react differently. You can see here with the Chrome browser, a separate tab has opened up for our file. Sometimes, you'll be working in a single tab, you'll need to use your navigation buttons to go back and forward from Word, for example. This is where we started clicking this tab to create our new blank document and when we did so, a new tab was opened up and we started typing. We renamed our file from here. When we're done working on a file, you might be tempted to go to the File tab up here looking for Close and you'll notice on this menu, there is no Close option. That's because we're working in a browser. So we'll click in the background, fastest and easiest way is to simply close up the tab and you'll notice the tab here in Chrome and many other browsers has its own little X. It could be on the left or right here in Chrome. On a Mac, it's over here on the right-hand side so clicking this will close up the tab and take me back to my original tab. Now, from here, of course, I can locate files and open 'em up. I'm at Word Online. This is where we went but notice that I have that access here, the App Launcher. Clicking this will give me access to my OneDrive if I wanted to go that route. But here at Word Online, I can also access recent files down below. So you can see the one that I created called Document is here. Now, if I refresh this and we can go to the Refresh button in our browser to refresh the screen at any time, you can see now that the new name HandPUC2020 appears here as opposed to the word Document. So keep in mind, you may need to refresh your browser to see the latest information. So I can get quickly back to it simply by clicking the name of the file here and it'll open up in its own tab. So I'm back to working on my file. Again, I may make some adjustments and close this up. Closing it up takes me back to Word. If you prefer to use OneDrive, notice that we can access OneDrive a number of different ways. First of all, if we go past the Recommended or Recent list, you'll notice that there's more in OneDrive and clicking this link down below will give me access to OneDrive. That's the same as going up to the App Launcher here and selecting OneDrive. Again, this is going to take me to my own personal OneDrive for Business, in my case. Yours may look different depending on your Microsoft account. Notice I'm staying in the same tab here. So I have access to my documents. There's my HandPUC2020 document so I can access it from here quite easily. Notice the radio button next to it. Clicking this allows us to select multiple files if we want to do certain things. For example, Share which we'll talk about later, copy a link to this file again for sharing, download it to our computer, save it for later. There's Delete and we could even rename from here if we wanted to. And we can do that with one selected file or multiple files and they all don't have to be Microsoft Word documents, for example. You'll also notice some shortcut buttons for sharing here as well. You can also create favorites. You can save selected item for later so you have quick and easy access from the saved for later link here and then you'll see the ellipses here that you can click to do things like download, delete, move and copy. Things that we find up here at the top. Many different ways to access the different file management options. Just click in the background and we'll deselect any files that we've selected and to quickly get back to our HandP User Conference 2020 document, we can select it from here, just clicking the link opens up that new tab and we're back to working on our document. So again, because we're working with the online version of Microsoft Word, it will take a little getting used to in the way that we not only save our files but close them, open them back up and manage them going forward.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents