Text-based documents like Word files are generally pretty small – they don’t take up a lot of space on your hard drive and it’s really no big deal to send them as an email attachment. But, if you have a lot of pictures in a document, the size can get a lot bigger. Fortunately, there’s a way to compress large images so they take up less space. We'll look at the options for compressing images, then we'll see how much of an impact that can have on file size.
- [Voiceover] Text-based documents like Word files,…are generally pretty small.…They don't take up a lot of space on your hard drive,…and it's really no big deal to send them as…an email attachment,…but if you have a lot of pictures in a document,…the size can get a lot bigger.…Fortunately, there's a way to compress large images…so that they take up less space.…Now, I want to start by going into my exercise files folder,…and I want to find the document that we're gonna work with,…but before I open it up,…I want to see how big that file is.…I'm gonna right-click on it,…and I'm gonna choose Properties,…and if you're working on MAC there's a similar option…where you can right-click and choose Get Info,…and inside of this panel you can see how big the file is.…
It's 9.3 megabytes,…and that's fine to send as an email attachment,…but it's kind of on the large side.…Some email services limit attachments to ten megabytes,…but that's not all that common.…So, this file isn't huge,…but it's a lot bigger than most Word documents.…
Note: These tutorials apply to both the Windows and Mac versions of Word 2016.
- Recognize what the default font size option allows you to do.
- Identify the best way to run updates for Word.
- Recall where you should apply a drop cap for effect.
- Name the option you should use if you need to count the spaces between words in a document.
- Identify how to keep the spell-checker from becoming a nuisance while working on a document.
- Explain when you should compress all of the pictures in your document.