From the course: Cert Prep: Word Associate - Microsoft Office Specialist for Office 2019

Create and modify lists - Microsoft Word Tutorial

From the course: Cert Prep: Word Associate - Microsoft Office Specialist for Office 2019

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Create and modify lists

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- [Instructor] Formatting lists of information into document into a bulleted or numbered list will really make the information stand out. After watching this video, you'll know how to format paragraphs as numbered and bulleted lists, how to change bullet characters and number formats, how to create custom bullet characters and number formats, increase and decrease levels in a list, restart and continue numbering a list, and set start number and values. Let's just right in. First we will work with our Five Reasons to Go Solar and Create Numbered Lists. I'll select all of the text, go to My Numbering drop down menu, and these are all of the different layouts we have available in our numbering library. We have upper and lowercase letters and numbers that are formatted in all different ways, I'll just select a simple number alignment left, and that quickly the information was formatted into a numbered list. I can change the numbering by using the drop down and going back into the numbering library and select one of these, or I can go to Define New Number Format. I have a drop down menu that has several number styles, for instance the zero one, it does have a period after it, and notice down below how the formatting would go, 01 period, 02 period, 03. I can create a custom format by typing an A after that or a 01. Once you have your format selected you can go to Font, select the font that you'd like to use, Bold and Italicize it, and the size. You can also change the color, assign an Underline style or an Underline color. I'll go ahead and click ok, and ok again, that there's our new format that we created. I can also adjust the level of a specific item. So for instance, Make Money, number three on my list, I'll go back to my Number Format drop down and go to Change List Level. I can decrease that particular item to level three, and it indents it further over to the right. If I want to change it to a different level, I'll go back, Change List Level, and maybe set it to level two so it brings it back over to the left. Now what if you want to restart a list? This list of Five Reasons to Go Solar has three items, a sentence in between, and then we have two more items we want to add to our list. I'll select the two down below, and go to My Number List and I'll select the same format. The formatting is off a little bit and the numbering is definitely off, so I'll go ahead and just click on the one to select the numbers, and then right click, and I can either set the numbering value to four, but what I'd rather do is just say Continue Numbering. It moved the four over to the left margin, but the five seems to be hanging on, so let's turn our Show Height on and see what's going on. Magically as soon as I clicked that, it moved the five over for me. But had that not happened, you can just go up to your ruler and use your Hanging Indent to move it over to the left margin and line it up with the text. Let's go on down to our bulleted list. So here is a list of how our solar panels work. Let's select everything that we want included in our bulleted list, go to our Bullet Menu, and we have some bullets in the library that we can quickly apply. If you'd like to create a new bullet character, we'll click on Find New Bullet, and we do Symbols or Pictures. Let's click on Symbol. We can use any of these symbols, or Wingdings actually has quite a few characters that are nice to use for different bullet characters. Let's to a star, click OK. I can go into Font and make sure that the size is big enough, Bold it and maybe pick a color for our star. Here's a preview, I'll click OK, and OK again, and there is our custom bullet. And we can also apply a picture as a new bullet character. We'll go back to our Bullet List, Define New Bullet, Picture, From a file. You have several in your chapter four folder you can use, let's use the Solar Panel, Insert, and OK. And there's our picture that's been converted into a bullet character. Come down a do another custom, go to our bullet drop down list, Define New Bullet, we'll go back to Symbol, we actually have a sun that we've used previously, click OK. Change the font color, click OK. We can even change the alignment so it's centered, and click OK. And there is another custom bullet list. So now you know how easy it is to not only format your information in your paragraphs into a bulleted list, but also how to create a custom bullet, and how to create a custom number list.

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