Formatting text can make a document more visually interesting. Learn about how to change the appearance and alignment of text using styles and custom options.
- [Instructor] One of the easiest ways to add visual interest to your text in a document here in Word online is to use formatting. There is character and paragraph formatting which can be applied. And we're going to explore that in this movie as we continue building our HandPUC2020 document. And we're going to start with the title up here. "Hansel & Petal, User Conference 2020". There are some differences if you're used to working with Word on your desktop version. Let's select those two lines by clicking and dragging from "Hansel & Petal", all the way to the end of "2020". When you release, you will see the popup formatting toolbar appear, giving you access to many of the character formatting options. For example, the font face or name, the size. You can see we have attributes, bold, italic, underline, highlighting. Text color could be changed. We can do bullets and numbering from here. There's also some styles accessible from this popup. You'll see Styles up here on the ribbon with the Home tab selected. And those other options we just covered as well. So with our text selected, if you lose the popup formatting toolbar, no problem. You just go up here to the ribbon with the Home tab selected, and start making adjustments. Let's go to Styles first. Styles contain groups of formatting so we can quickly apply them with one click. Click the dropdown, and you will see different styles to choose from, including one that's called Title. If we choose Title, you can see the formatting that's applied. It's a different font name, Calibri Light. Different font size. I don't see any of the attributes selected here, but it is left aligned, something to consider. And if we don't like it, no problem. We can try something else. Click the dropdown and choose, for example, Heading 1. Let's see what that looks like. That's not bad. You can see it does use a different color for the text, dark blue, different font size. And if we click the dropdown, we can go back to that title if we like it, or go back to normal if we want to do it ourselves. Let's go with Title though, I like that one. All right, next, we'll start with this Hansel & Petal Melds Technology heading down below. One difference you'll notice when trying to select text here in Word Online is that shortcut where you go into the left margin and click once to select an entire line or sentence doesn't work here. We have to click and drag. So we'll click and drag from the beginning, from the H in Hansel, all the way to the end of the D here in World. And let's try a different style. We'll click the Styles dropdown. And maybe this is a good place for one of the headings styles like Heading 1. Let's go ahead and select it. That looks pretty good. When we click in the background, we deselect that text to get a better look at the formatting that we've applied using the style. One thing you'll notice is when we go to the ribbon tabs across the top, there's no Design tab. So we don't see some of those themes that allow us to choose groups of colors and groups of fonts known as schemes. So font schemes and color schemes, we have to kind of work with the default theme, the standard theme here, and make our own adjustments. So if we wanted to change the color here, it's a simple matter of clicking and dragging across the text, going to either the popup formatting toolbar or the ribbon up above, you can see it there as well. Click the dropdown to get access to those font colors. And because we're talking Hansel and Petal here, florist, I'm going to go with this nice Green, Accent 6, Darker 25% green shade. Selecting it applies it to our text. Click in the background to get a good look. So that's some of text formatting. Standard things. Some of the things that you might be accustomed to using in the desktop version of Word are missing, like if for example, you wanted to apply shadows and glows and special effects, the text effects options are missing from Word Online. Let's go down a little bit further now to this paragraph where we see Hansel and Petal offers a large variety. Let's select the entire paragraph. Of course, there's paragraph formatting as well that can be applied. And when we go up to the ribbon with the Home tab selected, there is a group for formatting your paragraphs, including indenting and text alignment. Click the dropdown. You can see left alignment is selected. And that means everything is flushed down the left-hand margin here. Notice the right margin is quite jagged. If we wanted everything centered, we can align center. Now that doesn't look good with this type of paragraph, but for titles, it might look better if we centered things. Let's go back to the alignment dropdown. And we wouldn't use right align, that would work well, for example, with numbers that need to line up on the right-hand side. But perhaps Justify, which is also known as full justification, would work nicely for this paragraph where we would get flush left and right-hand margins. Go ahead and click that. And you can see how extra spaces are inserted in all of the lines, at least the full lines of text, to create that flush and right-hand margin to our paragraph. The last line is the only line left out. And you'll see that in every paragraph that is fully justified. So that's some of the formatting that can be applied both text or character formatting and paragraph formatting to really change the look of your document. What we start out with at the beginning of this movie looked a lot different than what we have now.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents