In this video, learn how to insert text anywhere on a blank page using click-and-type as well as how to insert text into an existing file, both by adding text to existing content as well as replacing existing text by selecting it first and typing over it to replace it with the alternative text.
- [Instructor] As you know, Microsoft Word is a word processing application, so the bulk of your time will be spent working with words or text. So in this movie, we're going to explore some text basics when it comes to inserting text into an existing document or starting from scratch. There are some cool shortcuts you should know about. We're gonna start with this document which I've opened up from the chapter two folder of the exercise files. If you have them, go ahead and open up to connect zero two zero one.
You can see right now as we scroll down this is a one-page document with some pretty plain text here. Nothing fancy. If I want to add additional content to this, I can trust that word is going to shift the paragraphs around to always fit within the margins if I ran out of space on page one, a new page will be created and the text will flow on to the next page. So when it comes to inserting text, it's a simple matter of clicking and typing. For example if we want to add some information to this third paragraph here after our annual Give-A-Thon, we can click there right after the N and start typing.
Let's leave the space, hit the space bar, and as you can see things start to shift to the right and it'll flow down the page. Let's type in... Denver... comma, Colorado. And as you can see, everything is still there, I can type over existing content. It just got pushed aside and wraps around, and eventually down the page. If you want to type over existing content, it's a little bit different. For example, if we scroll down a little bit to the sixth paragraph.
Down here we see some information about the Regional Director Anika Patel. Well, she's actually an Executive Director. So in that case we wanna type over regional and replace it with executive. That means selecting the content first. We can click and drag across regional. You can see it's a little tricky making sure you get just the word regional, or just click anywhere in the background. The fastest way to select a single word is just to double-click. You can see it's highlighted including the space after it, so now we can replace that with the word executive by simply typing over it.
And in this case the space is also added for us between executive and director, works pretty smart in making it look right. So that's with existing content. We can trust everything's going to stay within the margins that are set for this document. Text is going to wrap around and flow down the page eventually on to new pages that get created automatically, but what if you're starting from scratch? Let's go up to the file tab, click there, click new, and now we'll select blank document like we did earlier.
Now in this case you can see the cursor flashing in the top left corner. These are bigger margins on the left and at the top, the default one inch margin all the way around, and we're ready to start typing. But what if we want to type a title here in the center of our page. Well the shortcut is to simply double-click anywhere on a blank space and start typing. Watch what happens when you move your mouse pointer around. You can see, there's that little I-beam pointer and then there's a hint: a little icon next to it showing you how text will be aligned.
So over here on the left side of our page if we were to double-click somewhere, text will be left-aligned. If we move up here on to this top line and move to the center of the page, it's going to change. All of a sudden, that little icon appears underneath our I-beam and gives us a hint that whatever we type here will be centered. That's typical for a title at the top of your page. Move over to the right it switches back to left align until we get a little further to the right where it switches over to the other side.
Double clicking over here would add right-aligned text. That's great for writing things like dates for example that need to stay over there lined up on the right side or the right margin. So let's give it a try, we'll go back to the center. When you see your I-beam pointer change back to include that little icon below, double-click and I can see your cursor's flashing in the center of your page waiting for you to type. Everything you type will be centered. So let's type in... (keyboard clicks) Tech Connect. Leave a space, a dash and a space, and add Red30 like so.
Watch what happens when you press enter. Takes you down to the next line, leaves a blank line automatically for a new paragraph, and we're ready to start typing the next line would also be centered. But you might want something on the left side. So, all you do is go to the left side, go down as far as you want and double-click. Let's do that. Notice now the cursor flashing on the left as we start to type. Let's type in the word Memorandum. (keyboard clicks) Everything is left aligned. If you press enter, you're back to the left margin where you continue typing.
But let's say we want the date over here on the same line as memorandum but over on the right. Well, just click on that line and now as you move over to the right you can see eventually the I-beam pointer changes to show that text alignment will be right-aligned. Double-click there, your cursor's now flashing on the right margin or you could type in the current date. Go ahead and type in your current date. Mine is Monday, as soon as I hit the comma you can see there's my current date showing up right above. All I have to do now is press enter to insert it.
That's a nice little shortcut. Watch what happens now though on the right side of the page when you press enter. Moves you back over to the left where you can continue typing your memorandum. For example, (keyboard clicking) to all employees. Press enter, you're still on the left-hand side continuing with your memorandum. So it has nice little shortcut, could be used for brainstorming for example where you can double-click anywhere on your page and simply start typing. We don't really need this file so we'll go out to file, click close we'll be prompted to save our changes or choose don't save, and that'll take us back to the document we started working on inserting text.
There are some more tricks for selecting text and moving text around. Copy and paste for example. So all coming up next.
- Explain how to save a new document.
- Distinguish between Cut, Copy, and Paste and describe how to use them.
- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.