Open, close, and read documents

- [Instructor] Well start off simple. We'll launch Microsoft Word, open a document, check out the different ways you can view your documents in Word 2019, and then close it up. You can see I've already launched Word, and if it's your very first time like me, you're going to see what I see and that is, a recent list down the left hand side listing all of the documents you've worked with recently. You can see I haven't yet, so my only option is open other documents. You'll see that there along with your recent list if you have one. On the right hand side is where you're going to go to create new documents using templates, including this blank one which shows up at the very beginning, we'll get to that a little later on. Right now, we're going to open up a document I provided in the exercise file, so go ahead and click open other documents. Next, you'll see what's commonly known as backstage view, with open selected, again I'm going to see a recent list, if you have one, you can also look at recent folders from here. You'll also have access to the different networks and drives that you're connected to including cloud storage like One Drive, perhaps you use share point in your organization, you might see those here, network options, and then you'll see some options for accessing content on this PC, adding a place, a favorite that you can go back to quickly, and then browse. This is going to allow you to browse whatever you're connected to including contents on your PC and that's where we're going to go. Go ahead and click browse. Next we're going to go to those exercise files I was talking about. Mine are on the desktop. So down the left hand side I can navigate to different locations. There's my exercise files which I can double click to open up to see sub folders, there's chapter one, that's where we are, let's double click that, and there's only one file here, tech connect zero one. With it selected, we'll go down here to open and that's how you open up a file. Now the next time we go to open this it will appear in our recent list so it will be much quicker. So what we see by default when we open up a document here in Word 2019, is commonly known as print layout, in other words, what we're looking at here on screen is going to be what we print if we choose to print this document. So you'll notice over here on the right hand side we do have a scroll bar for scrolling down through your document, there are multiple pages if you want to know exactly how many, just go down to the bottom left corner of the screen on the status bar you'll see page three of seven in total, so it's a seven page document. Next, if you're finding it difficult to read there are some options. First of all, we can go to the bottom right hand corner where there is a zoom slider. You'll see the current zoom level, mine's set to 90%, yours might be different. It depends on your screen, your resolution, etc. But there is a slider button in the middle that we can click and drag to the right if we want to zoom in, and if we want to zoom out we can drag it to the left. Right in the middle is 100%. You can also click the minus sign to zoom out. It gives you a better view of the layout you can see when we go far enough, you can see pages side by side. Click the plus sign to zoom in, and this is at 10% intervals, and if you're having difficulty reading the content you can go past 100% to zoom into the content itself. Now a better way to read a document might be something known as read mode. When we go up to the view menu here, by clicking the view tab, we get the view ribbon, and over here in the view section you can see some different options including the one that's currently highlighted or selected layout. But read mode is ideal for reading a document where you're not concerned about what it's going to look like when you print it. So let's check out read mode, we'll give it a click. Notice what happens, most of our screen real estate now is devoted to the content. We lost the ribbon across the top, the quick access tool bar, we have more space now, and for navigating, at least in this particular layout, we have buttons on the left and the right so we're not scrolling up and down through the document. Click the button on the right to go to the next screen full of content, these are not necessarily the pages as they'll print. Notice for example in the bottom left corner, it looks like we now have 13 pages. It's really 13 screen-fulls of content and we can go back with the left arrow and there is another layout if you prefer to scroll up and down, go up to the new view tab up here where you'll see there is a layout option, and currently column layout is selected. That's the default when we switch to read mode. Let's check out paper layout. This is more like the print layout. Again, in read mode this is dedicated to reading the content and not editing, in other words, you can't go in here and start making changes to your document. This is not the view for that. You'll want to go back to your print layout view to make changes. So we can do that by going up to view and choosing right here at the top, edit document. This is gonna switch us back to print layout, you can see it's now selected, and the shortcut buttons for these different layouts appear down in the bottom right hand corner, currently selected print layout, but just to the left is read mode, just to the right is web layout. Now for this particular document, web layout's not going to be ideal. But if you are creating documents to be posted up on websites for example, you might want to check out web layout to get a feel for how it's going to look like. Let's go ahead and click web layout from here. You can see now as we scroll through this, it looks totally different the way it's laid out. And this is ideal for viewing on a web page. Again, we can switch back using the buttons down at the bottom, or with the view tab on the ribbon selected, choose print layout. There are other layouts including outline and draft, we'll get to those later on when we're working with strictly text, for example. And we want to be able to make changes simultaneously. It's an edit layout that simplifies what we're seeing on screen. Right now though, let's scroll all the way back up to the top of page one and remain in print layout. When you're done working with a document you'll want to close it up. Go up to the file tab, and it's from here where you'll find a number of new options available to us now that we're working with a document, saving, printing, sharing, etc., but down near the bottom half is the close option. If you've made changes to your document, clicking close will prompt you to save those changes. If you haven't made changes, clicking close here will simply close it up and leave you with nothing on screen unless you have other documents you've been working with. This was our one and only document that was open, so we're left with this empty screen. We're ready now to move on to opening other documents or creating new documents. We'll talk about that next.