There may still be times when you will need a hard copy of your document. Learn about how to print your document and set printer options along the way.
- [Instructor] There still may be times when you need to share a hard copy of your Word document with others. And of course, that means printing. It does look a little bit different here in Word Online. That's what we're going to explore with whatever document you have open currently. We go up to the File tab up here in the top-left corner. And once you click there, find Print down the left-hand side and click it. Here's where things start to look different. You may be accustomed to seeing several options here in the Print menu. We only see Print here in Word Online. So printing, for example, to OneNote, PDF, XPS, faxing, for example, we don't see all of those options here. But click Print and you will get access to some additional options. First of all, you'll see a preview over here on the left-hand side. A full-page preview. And there are some options for how you view. For example, we can zoom into this if we want to be able to read better what's in our preview. And then use scroll bars to move around the document. We can zoom out, and of course, we can go right to fitting it back to the page so it's a full page here taking up our window. I'm going to zoom back out so I can see the full page once again. Over here on the right is where we do get access to some of the options we're accustomed to working with in the desktop version. For example, choosing our printer. My default printer shows up. Your default printer will show up here as well, but if you have other printers connected, for example, network printers, you'll see them here. And here's where we find things like Save as PDF. If you're logged into a Google account, you might see Save to Google Drive. If you don't use Google you won't see that. And there are more options here as well. But we're going to use our default printer, so keeping it checked. Next, we get to choose which pages. In a one-page document All is the same as page one. But if you do have a multi-page document, you can pick and choose which pages you're going to print by going to Custom. With Custom, then you simply type in the pages that you want to print. You can do a range using the dash, or commas for individual pages like you see in this example. I just want page one, so I'm going to type in a 1. We can choose the number of copies using the up and down arrows if you want, or simply come in here and type in a number. If you have a multi-page document and multiple copies, Collate will be checked off by default, so you don't have to do the collating after the printout has come out of your printer. Next, I'm going to bump this back down to one. I think one's good enough. The paper size can be adjusted from here. The paper size is set while we're working on the document in Word Online, but we can make adjustments from here as well. For example, if you wanted to go to a European format like A4, for example, you'll see it looks a little bit different, and if that's how your printer's set up with a paper tray, using that format, you can set it from here. I'm going back to US Letter, which is our 8 1/2 by 11. Pages per sheet. If you wanted to change that. Maybe you want to actually have a couple of copies of this on one page, you could do that by selecting 2. Can see it's going to be turned on its side, and then we could actually have additional pages showing up next to it. This is again, a one-page document, so it's going to use the left half of this page. I'm going back to one. And then there's scaling as well, so if you do choose a different paper size, Fit to page will always make it fit nicely. But you can use the Default or Custom settings from here as well. When we're ready to print we can open a PDF in Preview if we wanted to, or simply go down to Print to send this off to our printer. When it's done printing you can close up this dialog to return to your document.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents