Documents are saved and updated automatically in Word Online. Learn about how to rename a new file to something more meaningful.
- [Instructor] Working with the online version of Microsoft Word can take a little getting used to, especially when it comes to the way your documents are saved and stored. So we're going to explore it in a little bit more detail here as we continue with our new blank document, where we've entered a couple of lines of text. We already know that the name of our file is named for us automatically using the word document, possibly with a number next to it depending on how many new documents you've created. It's also automatically saved and updated as we make changes to the document. And we know that that is to the cloud depending on your account, it could be your own personal OneDrive space, it could be OneDrive for Business if you're setup that way in an organization. Even SharePoint services could be used. But what you'll see up here next to the name Document is Saved, indicating that any changes you've made have been saved. Over to the left is quick access to the cloud location where you'll find this document. Another thing we can do is go to the File tab here and select Save As, notice there's no save option. We don't need save because automatically our document's being saved for us. So let's go to Save As. Right down at the bottom you can see where is the save button? Well there's isn't any because, again, Word online is automatically saving our document for us. But there is Save As. Save As allows us to save a copy online, so we could choose the location online with a new name. But keep in mind that you will have a copy and the original document named Document will still be there. So a better option might be to simply rename the file you're working on, give it something more meaningful than the word document. Notice we can also download a copy to our computer, we can use that option when working with the desktop version of Word, or maybe another word processing application that allows you to work with word files. We can download as PDF and ODT files here as well. But click in the background, right on your page to close up the menu. A faster way to simply rename your document is to go right up to the name, as you hover over that eventually you'll see a tool tip popup, rename file. That's right, we can click right there on the name, it's automatically selected or highlighted for us so we can type right over it. Let's call this, for example, HP as in Hansel and Petal, and we'll add the UC for user conference, and then 2020, that's a more meaningful name. Press enter on the keyboard, locks it in. You can see it's saved with the new name, check out the tab up here in your browser too, you'll also see the name of your file there. And at anytime we can go back here, click to get inside, if we wanted to add the word and. HandPUC2020, press enter, we've renamed it again. So it's the same file, we're not creating copies, and again it's being updated in the cloud. Where exactly? Well, we can find out a couple of different ways. Again, we could go right here to Documents, this will give us access to our files in the cloud. If we go over to the left of Word, you'll see this List of Microsoft Services button that you can click and that'll give you access to your OneDrive or if you're using SharePoint, for example, you'll have access to that. Now your list is going to look different from mine unless you have the exact same account that I have. For personal accounts you'll see OneDrive, that's your personal OneDrive. If you're using Office 365 in a business environment, it'll likely be OneDrive for Business. And again, you might see SharePoint on your list or not. Let's just click on the page though and take the shortcut by clicking Documents up here next to our credentials. It's going to take us to OneDrive, and notice it's in the same tab here. So it looks like we've lost our document. But what you're going to see is your document in this location, there it is, HandPUC2020. And if I want to go back to it, I can hit the back button on my browser, because I am working in a browser. Or simply select it from here to go back to it. Notice this time, though, it opens up a new tab so I still have access to my documents from the Documents tab to the left. If I no longer need this, of course I can close it with the close button to focus on my document. So working with the online version of Microsoft Word is a lot different than the desktop version in the way that we save our documents. Automatically updated for us to the cloud, but we can always rename quickly and easily right from the title bar, even get access to our files from the title bar by clicking the Documents link.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents