Not everyone uses or has access to Microsoft Word. In this video, learn how to convert and download a Word Online document for sharing using a different format, such as PDF.
- [Instructor] While sending out a link to your file is a fast and easy option for sharing, you may prefer to attach a copy of your file to an email for example and send it out that way. In that case, the process is a little bit different. Whichever file you have open, just go up to the File tab here in the ribbon in the top-left corner and select Save As. Now from here you'll notice you can download a copy of your document, the original stays online and you could continue to work on it, but you can download a copy in Word format. So attaching a Word document to an email would be an option. If you prefer to convert that to a read-only format before you download it, you can choose Download As PDF, Portable Document Format. People will be able to open up a read-only copy of your document if you send it out to them via email for example as an attachment. They can use the Adobe Reader, a free download or even view it in a browser. And if you want to send out a document that people can open up and work on but maybe they don't use Microsoft Word, you can try Open Document Text format, ODT, that's also an option here. But if you're going to be sharing for viewing, Download as PDF is probably the best option. Let's go with that. When you select it, you'll see the document is ready. In other words, it's been converted to PDF. All we have to do now is click Download. Clicking this downloads to our default Downloads folder, and in some browsers you'll see down below an option here to click the arrow to open it and you can even choose what you're opening it with. For me on a Mac, I can also open it up in Finder, similar to a Windows computer opening up in File Explorer. But as I mentioned, the files are automatically downloaded to your default folder for downloads, typically labeled Downloads but I'm going to open it directly from here. It's going to open up a new tab in my browser, that's my default viewer and you can see what it looks like here in the browser. Again, it's a read-only copy and people that you've sent this off to as an attachment in an email for example from the Downloads folder will be able to do the same. And in fact they'll be able to do things like print it for example if they wanted to or save it to another location on their computer for future viewing. When we're done looking at this, we simply close up the tab to return to our original document, still in Word Online where we continue to make changes if we so choose. So if you do want to share a copy of your document by sending it out as an attachment in an email, you have some different formats to choose from here in Word Online for converting and downloading before attaching to an email and sending it off to others.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents