To use Word Online, you will need a Microsoft account. Learn about how to sign in with a personal or business Microsoft account, and then start and save a new document.
- [Instructor] It's time now to sign into our Microsoft accounts and start working with Word Online. I'm going to take you through a couple of different scenarios because there are different types of Microsoft accounts. You might be using a personal account, maybe Outlook.com, or Windows Live, maybe even you have an old Hotmail account. Well in that case, logging in is going to look a little bit different than it does for someone say using a Business Office 365 account. So we're going to start in a browser. You can see here I'm using Safari on a Mac to start, typing Word Online in Google, and pressing enter. It takes me to an option for Office.live.com, and it's going to start with Microsoft Word if I click this link. But before I can start working with Word, I need to sign in. So I'll sign in with a personal account. I'm going to use an account that I use specifically for these courses. And click next. I'll be prompted for my password. If I've saved it here on the Mac, I might have this shortcut option, but you can type it in. Notice there's a check box here to stay signed in as well. Checking this means when you close up your browser and come back, you won't have to go through the sign in process every time. It's a great option on your own computer, but if you're on a computer that's shared, you won't want to click this. That's going to mean that anyone who comes up to the computer, opens up the browser, and goes to Word Online will be signed in as you. So, I'm going to leave it unchecked and click sign in. It's going to take me now to Word Online, and this is what it looks like for a personal account using a old Hotmail account. I get Word up here in the title bar and this blue bar, an option to go premium, to go for one of the paid options, and you can see my initials up here indicating I'm signed into an account, in this case, my old Hotmail account. Next, I'll see a category for new where I can create a new blank document or use one of the featured templates that appears here. If I don't see anything I like, I can access more templates using the link just below. And once we start working with Word Online, we're going to see our recent files listed here so we can get back to them quickly. We can pin certain files that we know we use on a regular basis and access those files that are shared with us using the shared with me category, but in the beginning, these will all be empty. All right, also notice that new documents automatically get saved to OneDrive using Word Online. Keep that in mind. I'm going to switch over now to Google Chrome, and here I'm signed into an Office 365 Business Premium account. So I do see Word at the top. It's not a blue bar. It's a different color. There's a search field here. I have notifications, settings. There's the help button. And I've added a profile picture so I don't see initials here. I see my picture reminding me that I'm signed into my account. Everything else kind of looks the same though. New documents saved to OneDrive. It might be OneDrive for business in this scenario, or some people might even see SharePoint. Depends on how your IT department set you up. But we have new blank document right here at the top left, and some featured templates, access to more, and there's our recent, pinned, and shared with me categories. There's a new one here called discover as well with a business account in Office 365. We'll talk about that a little bit later. Let's go to new blank document to start a new document. First thing you'll notice is a new tab opens up in your browser. The name of your document is simply, Document. And check it out, it's been saved already. This blank document has been stored on OneDrive in my case, maybe yours as well, and it is saved. As we make changes, we're going to see those changes automatically saved as well. What you see down below is the ribbon. Now the ribbon might look a little different from what you're used to in the desktop version of Microsoft Word if you use it. And in fact, your ribbon might look different from mine. There's two different views, and this little button here allows us to switch between them. There's a simplified view, which you might be seeing right now. So with the home tab selected, you can see undo. There's copy and paste. There's the format painter, some font options, alignment, etc. If we go back here now and switch ribbons, clicking the drop down arrow, it looks a little more familiar to those who work with Word on a desktop computer. You won't see every feature and function that you get with the desktop version, but it does look more familiar. Notice it takes up more space at the top of our screen as well. So let's go back to that simplified view and work with it, at least for now. With our cursor flashing up here in the top left corner of our first page, let's type in some text. How 'about, Hansel, and we'll use the ampersand, Petal. Press return. Notice that everything we're doing here is getting saved. So it's being saved to OneDrive, and we'll see saved eventually. We'll never have to go to the save option under the file tab here in Word Online. Now let's type a second line of text. How 'about, User Conference 2020 like so and press enter. Again, those changes are being saved. The name of the document is simply Document. Notice as we hover over it though, rename file pops up. So we can actually click here to rename it. We can choose different locations. There are some saving options you need to be aware of here in Word Online. We'll talk about those next.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents