In this video, learn how to use the Tell Me assistant to not only get help on how to perform a task you're not familiar with, but to actually perform that task without having to locate it from one of the ribbon tabs, the quick access toolbar, or via a keyboard shortcut.
- [Narrator] There's a feature here in Word 2019 worth mentioning because it can be very useful to novices and experts alike. It's called the Tell Me assistant, and what we see here on the ribbon, in Word 2019, has changed slightly. Let's say, for example, you've opened up a document, I'm working with Tech Connect01 from the chapter 1 folder of your exercise files. You can open that up and follow along with me or simply work with one of your own documents. Let's say you wanna change the margins but you're not sure how to do it. Well you could go searching through the ribbons, all the various tabs across the top, until you find margins.
Or, you can go up here to the search field, used to be labeled Tell Me. It's the Tell Me assistant, alt-Q is the keyboard shortcut you can see down below, but all you really have to do is click here and start typing. You can get help on the feature but you can actually be given access to the feature itself directly from here so you don't have to find it elsewhere in the ribbon, the quick access toolbar, for example. So let's just click inside and type in margin. You can see typing in the word margin shows us a best match at the top to adjust margins.
Not only do we get help on margins if we want it, you can see there's a help section, but we can actually go directly to adjusting our margins from here. Just hover over that, you can see some presets, currently narrow is selected, if we wanted to change it one-inch margins all the way around, we could do that, selecting normal, there's some other presets and down at the bottom, custom margins where you can click, to set up your margins for the top, bottom, left and right, along with a number of other page setup options.
So it's quick access to those commands, just by using that search field, or the Tell Me assistant. Let's click cancel. If we wanted to, we could go up to layout, eventually we would have found margins over here in the page setup section, but the Tell Me assistant gave us much quicker access. Let's click here again, let's say we wanted to add a chart. Well, click in here and type in chart. You can see, right here on the top, under actions is Add a Chart, hover over that to get a little blurb on what that's all about, down below we could get help on adding charts, and we can even get access to the internet, powered by Bing, something called Smart Lookup, and you can get more results down below.
But if you really wanted to add a chart, just click here to add a chart, and you're taken to the insert chart section, where we can go to various types of charts to add them, we're not going to do that now, of course, but that's how we found it, using the Tell Me assistant here by clicking inside Search. That's faster than going through the tabs, eventually arriving at the Insert, that's where we find Chart, clicking there, takes us to the exact same dialogue. So we'll close that up, knowing now that if we need quick access to something we can't find, we're not sure how to accomplish a task, use the Tell Me assistant, click inside Search, just type in what it is you want to do, and Word 2019's going to help you get it done.
- Explain how to save a new document.
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- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.