In this video, learn how to insert repeating content at the top or bottom of every page in your document by using headers and footers, even add automatic page numbering, and create a different set of headers and footers for the first page of you document.
- [Instructor] When you have content you want appearing at the top or the bottom of every page in your document, the last thing you'll wanna do is enter that stuff in yourself on every page. Instead, you should be using headers or footers. That's what we're going to explore in this movie, with our Tech Connect document 0502 if you're catching up. Let's say for example at the top of every page, we wanted to say some kind of copyright information, and the year, and at the bottom of every page, maybe some page numbering, whether it be a plain number, in the center, or the word page, there are many options to choose from.
So to get from the headers and footers, there's a few different ways. The easiest is to simple double-click in the area above the margin, because that's where your header and footer information go, either above the top margin, at the top of your page, or below the bottom margin at the bottom of your page. And you can see on the rulers, it's represented by this gray area. So if we go down to the bottom of page one, right near the bottom edge of the paper and double-click, you can see it opens up the Footer Section and at the top of the page is the Header Section.
So anything we add to the bottom or top in these sections will appear on every page. We just need to enter it once. So let's go down to the header area, down here on the next page. Just click inside there. You can see your cursor flashing. Let's go up to the Home tab. Let's make this right align so everything that's entered here will be lined up on the right-hand side. We could type in the date or we could go to Insert. There's Date & Time right there, give it a click. And then choose a format that we wanna work with.
I'm gonna go with this one here. You can choose whatever you like and click OK. It gets inserted right up there. Well, what about at the bottom? Maybe at the bottom would be a good place for some page numbering. We can click in there and we can start typing, but whatever we type is gonna appear on every page. Instead, what we want is a code for page numbering, and it's available to us because you'll notice there's a new Header & Footer section to the ribbon, with a Design tab. Click that, and you'll notice that page numbering is one of the things we can insert into headers and footers.
So click the drop down. We want it at the bottom of the page, so we'll hover over that. Now you can see there's a number of presets to choose from with a little preview of what it's going to look like. Some of them include the word page, or the abbreviation, some with dots, some with lines, some larger and smaller than others. Let's go to the second option, Plain Number 2. It's just a number all by itself. It's gonna be centered. When we click this, it's actually added to the footer section, you can see, there's our first 1, the bottom of page one, and as we go down to the next page, we actually see a 2.
It's not an actual piece of text that was typed in, it's a code representing the page that we're on. So when we're done editing, we can click Close Header and Footer, right up here on the ribbon. We're gonna see what it looks like for page numbering, and the date in the top-right hand corner of every single page. But what if we don't want it on page one? It's more of a title page and we don't wanna see the date up here, or we don't wanna see the page numbering on the first page.
There is an option for making the first page different. So that means editing the header and footer, and to do that, we just do exactly what we did to create it, double-click in the header area at the top of a page, or in the footer area down at the bottom. I'm gonna double-click at the bottom of page one. I'm back in. Notice that we can have a different first page with our Design tab selected here. That creates a different area on the first page. So whatever we do on the first page now, you can see it's actually missing, that date's gone.
And the page numbering's gone as well. However, everything's still there on page two, and three if we scroll far enough down. We can even have different headers and footers for odd and even pages, even if it's the same information maybe left aligned or right aligned for odd and even pages, that's an option. And we can even have different headers and footers for different sections in a document. Let's click the Close Header and Footer button here to see that our first page is indeed different, doesn't include that date and page numbering, whereas the rest do.
But what if wanted some of them to include it, some of them not, some of them something different? That means creating different sections and using different headers and footers for those different sections. That's something we're gonna talk about next.
- Explain how to save a new document.
- Distinguish between Cut, Copy, and Paste and describe how to use them.
- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.