Documents may require information to repeat at the top or bottom of every page. Learn about how to access header and footer areas and add content including page numbering.
- [Instructor] When you have content you'd like to see repeated across the top or bottom of every page in your document, you're likely accustomed to working with headers and footers. And here in Word Online, we do have access to headers and footers, but they behave a little bit differently. So we're going to explore them with our Hansel and Petal User Conference 2020 document, or any document you might have open. First of all, in the desktop version of Word, we would go up to the top of our page and just double-click up there to get into the header area. We could do the same thing at the very bottom of our page with a double-click. Here in Word Online, instead we see tabs in the bottom right-hand corner, just hover over that and you'll see footer appear. And then if we scroll up to the top right-hand corner, and hover over that tab, we see header. And the tool tip says this is where we go to add our header. Whether you click the header or footer tab, you'll be accessing both at the same time. And it's the same as going up to the Insert ribbon, click that tab and you'll see Header and Footer right here next to Page Numbers. So let's just go up to the tab here and click header. Right away you can see the header area appear broken up into three sections, left, center and right. Header and Footer is selected here in the ribbon, and we can see the footer area down below as well. So let's say we did want the name of our document appearing at the top center of every page. Well we can go into the center section here of our header. And before we even type, we can do some formatting if we want. Let's go to the Home tab. Let's bump the size down to eight points. You could type in eight here if you wanted to as well, and now we're ready to type. So let's type in HandPUC2020. I'm going to add the .docx just to remember it's a word document. And that's my header area. By default, that will appear there at the top of every single page in my document as it grows, unless I change some of the options, which we'll explore in a minute. Before we do though, another type of content you might want appearing at the top or bottom of every page is page numbering. Let's say for example, we want the page number to appear down at the bottom center of every page. We can click down there. But go to the Insert tab and go to Page Numbers. It's a dropdown and you can see we can choose if we wanted to the page numbering for bottom center. It's going to add it to that footer area at the bottom center. Go ahead and give it a click. Now you'll see the code where the page number will appear, and we can format this. We could type in the word page if you wanted to in the space. So it'll always say page and then the number. Or if you wanted to take out the word page and add a dash, and maybe put a dash on the other side, that way you'll see the number with dashes on each side. The formatting is up to you. The other thing you can do if you click the dropdown, is to include a page count. So if we have 10 pages in our document, you'd see page one of 10. Or one of 10 with dashes with the word page, whatever you decide to do. But let's just leave it the way we have it here. So we can click in the footer area. Click in the document and you can see we're back to working on our document, and we don't see the header and we don't see the footer. The only way to see the result is to change our view. And we do that by going up to View, and choosing the Reading View. Go ahead and give it a click. Now you can see the name of the file or document up here at the top of our page. And down at the bottom, you see the page number with those dashes. Kind of cool. To go back to editing our document, we can click Edit Document right from up here, and choose to Edit in Browser to continue working with Word Online. If you don't have the desktop version of Word, you won't even see that option. So now we're back to working on our document. Let's go back to the Insert tab here, and select Header and Footer. Same as clicking one of those tabs, we're back to editing the header and footer. But let's explore the options here by clicking Options on the right-hand side. You'll see that by default, everything's the same across the entire document. We see the name of the file at the top of every page, and the page numbering at the bottom. But if you wanted to, for example, have a cover page where you didn't want to see that information, you could choose different first page. And you can even have different even and odd pages, different first, even and odd pages as well. At any time, you can remove page numbering, and header and footer information right from here. But I think we have exactly what we want. So we'll go back to Options, click there. And then click anywhere in the center here to go back to working on our document. That's a quick look at headers and footers and how they work a little bit differently than what you might be used to in the desktop version of Microsoft Word.
- Using Microsoft Word in a browser
- Signing in and creating a new document
- Options when saving documents
- Opening and editing existing documents
- Typing or dictating text
- Formatting text and using styles and graphics
- Adding and editing tables
- Using headers and footers
- Sharing and collaborating
- Saving to other formats for sharing
- Printing documents